Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts(UTC)s are in place.
Emergency action is requested in order to ensure the uninterrupted purchase of vehicle parts, supplies, and accessories as well as the payment of invoices.
Fiscal Impact: This legislation is for $225,000.00, and is a budgeted expenditure for a period from the contract extension date of 4/1/2004 through the end of the first half 2004 for these two UTCs. Expenditures for like items and time frames were $220,000.00 in 2003 and $200,000 in 2002. This will bring the total authorized expenditures for parts and materials for the first half of 2004 to $2,261,815.00. Expenditures for vehicle parts, supplies, and accessories for the Public Service Department, Fleet Management Division for the same time frames were $2,339,369.00 in 2003 and $2,549,555.00 in 2002. Contract Compliance Numbers for the vendors are: Byers Chevrolet, CCN 314139860, Exp. 03/31/2005; Dick Masheter Ford, CCN 310729896, Exp. 03/22/2005.
Title
To authorize and direct the Finance Director to issue purchase orders for vehicle parts, supplies, and accessories for the Fleet Management Division, to authorize and direct the expenditure of $225,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($225,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase vehicle parts, supplies, and accessories to repair motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for vehicle parts, supplies and accessories in order to ensure the uninterrupted purchase of vehicle parts, supplies, and accessories as well as the payment of invoices, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts as follows:
Byers Chevrolet - FL001176
CC# 314139860 expires 3/31/2005
Standard automotive parts
Object Level Three 2284
Contract expires - 3/31/2005
Dick Masheter Ford - FL001177
CC# 310729896 expires 3/22/05
Standard Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2005
Section 2. That the sum of $ 225,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02, Object Level Three 2284, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.