Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company in the amount of $238,675.26 and to encumber the necessary funds in connection with the Street Light 3-Wire Conversion Pilot Project.
This project involves the conversion of existing underground street light 2-wire circuits to street light 3-wire circuits utilizing new street light specifications. This will include street light poles with foundations and direct buried poles and other such work as may be necessary to complete the contract. This pilot project will be completed in the floowing City of Columbus planning areas: Far East, Rocky Fork-Blacklick, Westland, Hilltop and Far South.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five (5) bids on January 22, 2014. These bids were received from: Complete General Construction Company - $207,543.70, Tip-Dan Electric - $219,026.60, Jess Howard Electric - $251,998.88, U.S. Utility Contractor, Inc. - $280,980.75, and Perram Electric - $370,258.20.
The lowest and best bid was from Complete General Construction Company for $207,543.70. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project includes $207,543.70 for the conversion of 2-Wire circuits to 3-Wire circuits in eight locations in the City as directed by the Project Engineer and $31,131.56 for inspection.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 31-4366382, expires: 10/03/2015, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for the Street Light 3-Wire Conversion Pilot Project for the Division of Power to authorize the transfer of $238,675.26; to amend the 2013 Capital Improvements Budget and to authorize the expenditure of $238,675.26; and to declare an emergency. ($238,675.26)
Body
WHEREAS, five (5) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on January 22, 2014 for the construction of the Street Light 3-Wire Conversion Pilot Project; and
WHEREAS, Complete General Construction Company, was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to complete the 3-Wire conversion project; and
WHEREAS, the pilot project will included the City of Columbus planning areas: Far East, Rocky Fork-Blacklick, Westland, Hilltop and Far South, and
WHEREAS, it is necessary to transfer money within the Electricity Permanent Improvement (Non-Bond) Fund for the Street Light 3-Wire Conversion Pilot Project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity Permanent Improvement (Non-Bond) Fund, the Electricity Build America Bonds (B.A.B.s) Fund, and the Electricity G.O. Bonds Fund to complete the 3-Wire conversion project, for the preservation of the public health, peace, property, and safety; Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Street Light 3-Wire Conversion Pilot Project with the lowest and best bidder, Complete General Construction Company, located at 1221 East Fifth Ave., Columbus, Ohio 43219; in the amount of $238,675.26 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Power
Dept./Div. No.: 60-07
OL3: 6625
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
565| Electricity Permanent Improvement (Non-Bond) Fund | 565999-100000 | Unallocated Balance Fund 565| 052043| $37,275.09
SECTION 3. That the City Auditor is hereby authorized to transfer $110,949.81 within the Electricity Permanent Improvement (Non-Bond) Fund, Fund 565, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670790-100000 | 565790 | Front Street | $41,850.00
565100-100000 | 565100 | Fulton/Fkln Cty 15KV Relocation | $15,352.86
671161-100000 | 565161 | Children's Hospital Circuit | $16,471.86
565999-100000 | 052043 | Unallocated Balance Fund 565 | $37,275.09
TRANSFER TO:
Project | OCA | Project Name | Amount
670774-100000 | 553774 |Street Light 3-Wire Conversion Pilot Project | $110,949.81
SECTION 4. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Power
Dept./Div. No.: 60-07
OL3: 6625
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
559| Electricity Build America Bonds (B.A.B.s) Fund | 559999-100000 | Unallocated Balance Fund 559 | 559999 | $2,826.00
SECTION 5. That the City Auditor is hereby authorized to transfer $79,401.83 within the Electricity Build America Bonds (B.A.B.s) Fund, Fund 559, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670201-100000 | 559201 | Dodridge Street SL | $63,320.02
670003-100006 | 559306 | Livingston-BigWalnut Bridge SL | $13,255.81
559999-100000 | 559999 | Unallocated Balance Fd. 559 | $2,826.00
TRANSFER TO:
Project | OCA | Project Name | Amount
670774-100000 | 559774 |Street Light 3-Wire Conversion Pilot Project | $79,401.83
SECTION 6. That the City Auditor is hereby authorized to transfer $48,323.62 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670787-100000 | 553787| Willow Creek SL | $48,323.62
TRANSFER TO:
Project | OCA | Project Name | Amount
670774-100000 | 531774 |Street Light 3-Wire Conversion Pilot Project | $48,323.62
SECTION 7. That the 2013 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
565 | 670790-100000 | Front Street | $41,850 | $0 | -$41850
565 | 565100-100000 | Fulton/Fkln Cty 15KV Relocation | $15,353 | $0 | -$15,353
565 | 671161-100000 | Children's Hospital Circuit | $16,471 | $0 | -$16,471
565 | 565999-100000 | Unallocated Balance Fund 565 | $37,276 | $0 | -$37,276
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
559 | 670201-100000 | Dodridge Street SL | $63,321 | $0| -$63,321
559 | 670003-100006 | Livingston-Big Walnut Bridge SL | $13,256 | $0| -$13,256
559 | 559999-100000 | Unallocated Balance Fd. 559 | $2,826 | $0| -$2,826
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670787-100000 | Willow Creek SL | $53,510 | $5,186 | -$48,324
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
565 | 670774-100000 | Street Light 3-Wire Conversion Pilot Project | $0 | $110,949.81| +$110,949
559 | 670774-100000 | Street Light 3-Wire Conversion Pilot Project | $0 | $79,403| +$79,403
553 | 670774-100000 | Street Light 3-Wire Conversion Pilot Project | $0 | $48,324| +$48,324
SECTION 8. That an expenditure up to $238,675.26 is hereby authorized for the Street Light 3-Wire Conversion Pilot Project for Dept./Div. 60-07, Project 670774-100000, Object Level One 06, Object Level Three 6626, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
565 | Electricity Permanent Improvement (Non-Bond) Fund | 670774-100000 Street Light 3-Wire Conversion Pilot Project | 553774 | $110,949.81
559 | Electricity Build America Bonds (B.A.B.s) Fund | 670774-100000 Street Light 3-Wire Conversion Pilot Project | 559774 | $79,401.83
553 | Electricity G.O. Bonds Fund | 670774-100000 Street Light 3-Wire Conversion Pilot Project | 531774 | $48,323.62
SECTION 9. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.