Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with Dynotec, Inc. in the amount of up to $150,000.00 for the UIRF - General Engineering Services project.
The intent of this project is to provide the Department of Public Service with continuing, contractual access to the additional resources and technical expertise necessary to perform various professional engineering and survey services related to the city's UIRF program.
This modification will expand the scope of work to include improvements to Dawnlight Avenue, from Century Drive to Aberdeen Avenue, to remedy stormwater ponding issues, replace deteriorated curb, replace the existing water line, and improve the storm sewer system. This modification also will provide for sidewalk installation and curb replacement along the east side of Century Drive from Dawnlight Avenue to Mock Road and sidewalk installation connecting the two existing termini at the intersections of Woodland Avenue at Minnesota Avenue and Woodland Avenue at Myrtle Avenue.
Original contract amount $500,000.00 (Ordinance 1681-2011, EL012332)
Modification number 1 $150,000.00
Total contract amount, including this modification $650,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Dynotec, Inc. is 31-1319961 and expires 3/4/15.
3. FISCAL IMPACT
Funding in the amount of $150,000.00 is available for this project in and as follows: $119,201.59 from the Streets and Highways Bond Fund within the Department of Public Service, and $30,798.41 from the Water Build America Bonds Fund within the Department of Public Utilities. An amendment to the 2014 Capital Improvement Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation of this legislation so as to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a contract with Dynotec, Inc, for engineering, design, technical, and surveying services in connection with the UIRF - General Engineering Services project; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bond Fund and the Water Build America Bonds Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, Ordinance 1681-2011 authorized the Director of Public Service to enter into contract with Dynotec, Inc, in the amount of up to $500,000.00 for the UIRF - General Engineering Services project; and
WHEREAS, additional engineering and surveying services are needed for the purpose of designing improvements to Dawnlight Avenue, Century Drive, and Woodland Avenue; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL012332 to authorize additional funds and services for the aforementioned project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify the contract with Dynotec, Inc. to prevent unnecessary delays in the Department's Capital Improvement program, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Utilities project:
Fund No. / Project No. / Project Name / Change
609 / 690477-100005 (carryover) / E. Broad N. Tank Pntg. / $0.00 / $30,375.00 / +$30,375.00
(To establish authority for cancellation)
609 / 690477-100005 (carryover) / E. Broad N. Tank Pntg. / $30,375.00 / -$0.00 / -$30,375.00
609 / 690531-100000 (carryover) / Nationwide Blvd. Xmission / $146,882.00 / $146,458.00 / -$424.00
609 / 690236-100086 (carryover) / Dawnlight Ave. Area WL Imp's / $0.00 / $30,799.00 / +$30,799.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate $30,798.41 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
From:
Fund No. / Project No. / Project Name / OCA Code / Change
609 / 690477-100005 (carryover) / E. Broad N. Tank Pntg. / 694775 / -$30,375.00
609 / 690531-100000 (carryover) / Nationwide Blvd. Xmission / 609531 / -$423.41
To:
Fund No. / Project No. / Project Name / OCA Code / Change
609 / 690236-100086 (carryover) / Dawnlight Ave. Area WL Imp's / 692386 / +$30,798.41
SECTION 3. That the Director of Public Service be and is hereby authorized to modify the contract with Dynotec, Inc. for the UIRF - General Engineering Services project for engineering and design surveying services in an amount of up to $150,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $150,000.00 or so much thereof as is needed is hereby authorized to be expended from the Streets and Highways G.O. Bond Fund and the Water Build America Bonds Fund as follows:
Department of Public Service:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / UIRF - Urban Infrastructure Recovery Fund / 06-6682 / 590050 / $119,201.59
Department of Public Utilities (Water):
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 690236-100086 (carryover) / Dawnlight Ave. Area WL Imp's / 06-6677 / 692386 / $30,798.41
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.