Explanation
1. BACKGROUND
This ordinance will establish an auditor's certificate and authorize expenditures for the purchase of needed vehicles through the City of Columbus Purchasing office.
All bids will be obtained and contracts awarded according to Chapter 329 of the City Code, however this legislation will establish an Auditor's Certificate prior to the completion of the Citywide UTC for the purpose of making funds available to purchase these vehicles quickly.
In order to purchase necessary vehicles for the Division of Design and Construction, The Department of Public Service is requesting the authorization to expend $155,000.00 from the Construction Inspection Fund and the Private Construction Inspection Funds and the authorization for the Director of Finance and Management to enter into various contracts relating to the Division of Design and Construction vehicle needs.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
In order to have these vhicles available, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding and UTCs has been finalized.
The equipment list below provides estimates only.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
Item Quantity Estimated Cost
Mid-sized auto 4 door 1 $14,976.00
Compact auto 4 door 2 $26,898.00
½ ton full size pick-up 5 $88,500.00
$130,374.00
These prices are from Performance Purchasing Specification codes. Additional contingency funding will be added to ensure sufficient funds are available for these purchases.
2. EMERGENCY DESIGNATION
Emergency legislation is requested to purchase needed vehicles to replace vehicles that are no longer serviceable for the Division of Design and Construction.
3. FISCAL IMPACT
$155,000.00 is available for this expense in the Construction Inspection Fund and the Private Construction Inspection Fund to meet the financial obligations of these expenditures.
Title
To authorize the transfer of cash and appropriation within the Construction Inspection Fund; to authorize the Director of Finance and Management to enter into various contracts for the purchase of vehicles for the Division of Design and Construction, to authorize the expenditure of $155,000.00 from the Construction Inspection Fund and the Private Construction Inspection Fund; to establish an auditor's certificate in the amount of $155,000.00 for the expenditures listed within this legislation; and to declare an emergency. ($155,000.00)
Body
WHEREAS, the Purchasing Office is in the process of soliciting competitive bids to establish UTCs for the purchase of light duty vehicles; and
WHEREAS, the Division of Design and Construction is in need of vehicle for the replacement of older/high mileage vehicles that are beyond their serviceable life; and
WHEREAS, it is necessary to establish funding prior to the establishment of the UTC in order to make those funds available to purchase these vehicles; and
WHEREAS, funding is available for these purchases within the Construction Inspection Fund and the Private Construction Inspection Fund; and
WHEREAS, It is necessary to transfer cash and appropriation within the Private Construction Inspection Fund for the purchase of these vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in that it is immediately necessary to replace these vehicles which are beyond their serviceable life thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer cash and appropriation within the Construction Inspection Fund, No. 518, for the projects listed below:
FROM:
Fund Title Amount O.L 03 OCA
518 Object Level 1-01 $84,175.00 1000 591454
518 Equipment-Trucks & Other $15,825.00 6652 591454
TO:
Fund Title Amount O.L 03 OCA
518 Equipment-Other $100,000.00 6651 591454
SECTION 2. That the Director of Finance and Management be and he hereby is authorized to enter into contracts for the purchase of Light Duty Vehicles as listed within this legislation on behalf of the Department of Public Service, Division of Design and Construction.
SECTION 3. That the expenditure of $155,000, or so much thereof as may be necessary, be and is hereby authorized from the Construction Inspection Fund, No. 518 and the Private Construction Inspection Fund, No. 241, as follows:
Fund Title Amount O.L 03 OCA
518 Equipment-Other $100,000.00 6651 591454
241 Equipment-Other $55,000.00 6651 591444
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 5. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Finance and Management.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.