Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify past, present and future contracts and purchase orders with Key-4 Cleaning Supplies, Inc. since it has undergone a name and Federal Tax ID# change due to creating another entity. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Key-4 Cleaning Supplies, Inc. Federal Tax ID# 311417716 to Key-4 Supply Inc. Federal Tax ID# 822198346.
No additional funds are necessary to modify the option contract(s) as requested. There is no change in the type of products being procured and the original contract was formally bid. The original terms and conditions remain in effect.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency in order to assign all business under Key-4 Supply Inc, dba Key-4 Cleaning Supplies, Inc. to ensure that Sanitary Paper Products and Dispensers, Janitorial Supplies, and Office Supplies, Accessories and Papers are readily available for citywide use without delay.
FISCAL IMPACT: No additional funding is required to modify the option contract. Agencies citywide must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify past, present and future contract(s) and purchase orders from Key-4 Cleaning Supplies Inc. to Key-4 Supply Inc. and to declare an emergency.
Body
WHEREAS, the Finance and Management Department, Purchasing Office has option contract and open purchase orders for Sanitary Paper Products and Dispensers, Janitorial Supplies, and Office Supplies, Accessories and Papers for use citywide; and,
WHEREAS, Key-4 Cleaning Supplies Inc has undergone a name and Federal Tax ID# change and in addition to notifying the City, Key-4 Supply Inc. has agreed to honor the past, present and future contracts and agreements; and,
WHEREAS, an emergency exists in the usual daily operation of various agencies citywide to ensure sanitary paper products, janitorial supplies, and office supplies remain available citywide in that it is immediately necessary to modify all contracts and purchase orders established and in process with Key-4 Cleaning Supplies Inc., all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change from Key-4 Cleaning Supplies Inc. Federal Tax ID# 311417716 to Key-4 Supply Inc, Federal Tax ID# 822198346.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.