Explanation
Background: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Quench Buggy USA Inc., for the purchase and delivery of a potable water fountain trailer for the Department of Public Utilities, in an amount not to exceed $90,400.00.
The potable water fountain trailer will be used by the Department of Public Utilities, aka Columbus Water and Power (CWP) at various events hosted by CWP and Sustainable Columbus. It will provide CWP with a highly visible tool for community engagement and education. By bringing the self-contained unit to local festivals and CWP events, it will actively encourage residents to become responsible stewards of water resources, providing a safe, convenient, and sustainable alternative to single-use plastic water bottles, also reducing litter in local streams and rivers. This unit also promotes the safety and cost-effectiveness of city tap water, which will help create a dialogue between the City and residents building trust and rapport.
Procurement
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Codes Chapter 329 relating to competitive bidding, RFQ031296. Twenty six (26) vendors were solicited and one (1) bid was received. The bids were opened and evaluated on October 23, 2025. The Department of Public Utilities has determined the lowest bidder, Quench Buggy USA Inc., be awarded as they were the most responsive, responsible, and best bidder.
Principal Parties:
Quench Buggy USA Inc.
18585 Coastal highway Unit 10 #356
Rehoboth Beach, DE 19971
Brandon Houston, (519) 377-7369
Contract Compliance Number: 050673
Contract Compliance Expiration Date: October 21, 2026
Fiscal Impact: $90,400.00 is needed in the Public Utilities Operating Funds to meet the financial obligations of this contract. $90,400.00 will be transferred between object classes within the Public Utilities Operating Funds to support this purchase. There is sufficient budget authority available in the 2025 Public Utilities Operating Funds Budget to fund the transfer.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Quench Buggy USA Inc., for the purchase and delivery of a potable water fountain trailer for the Department of Public Utilities; to authorize the transfer of $90,400.00 between object classes within the Public Utilities Operating Funds; and to authorize the expenditure of $90,400.00 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($90,400.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Quench Buggy USA Inc., for the purchase and delivery of a potable water fountain trailer; and
WHEREAS, the Purchasing Office opened formal bids on October 23, 2025, for the purchase of a potable water fountain trailer for the Department of Public Utilities; and
WHEREAS, The Department of Public Utilities recommends the award be made to Quench Buggy USA Inc.; and
WHEREAS, the Department of Public Utilities has a need to transfer $90,400.00 between object classes within the 2025 Public Utilities Operating Funds. Funds for the transfers have been identified and are available in object class 02; and
WHEREAS, it is necessary to authorize the expenditure of $90,400.00 from the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Quench Buggy USA Inc., for the purchase and delivery of a potable water fountain trailer in accordance with the terms, conditions, and specifications of Solicitation Number RFQ031296 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Quench Buggy USA Inc., for the purchase and delivery of potable water fountain trailer in accordance with the terms, conditions and specifications of Solicitation Number RFQ031296 on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the transfer of $90,400.00 or so much thereof as may be needed is hereby authorized between Object Classes within the Public Utilities Operating Funds per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $90,400.00 or so much thereof as may be needed, is hereby authorized from object class 06, Capital Outlay, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.