Explanation
1. BACKGROUND
The Division of Planning and Operations owns and is responsible for 102 commercial HVAC systems and their associated components, and Boilers and Chiller systems. To maintain these facilities, the Division has established a service contract for HVAC maintenance and repair, with General Temperature Control, Inc., a licensed vendor through the State of Ohio for HVAC, refrigeration and hydronics, in the amount of $19,900.00.
An unexpectedly high number of system failures have nearly depleted that existing service contract. To remedy this, the Division has solicited bids to set up an additional service contract in the amount of $11,500.00. The Division received a single bid from General Temperature Control, Inc.
This legislation authorizes the Director of Public Service to establish a service contract for the repair and maintenance of HVAC systems and to expend $11,500.00 or so much thereof as may be needed.
2. CONTRACT COMPLIANCE
General Temperature Control's contract compliance number is 311201236 and it expires 4/29/10.
3. FISCAL IMPACT
Funds for this expenditure in the amount of $11,500.00 is available in the Street Construction Maintenance and Repair Fund, number 265. Awarding this bid to General Temperature Control, Inc. will raise their total annual amount to $31,400.00.
4. EMERGENCY DESIGNATION
Emergency action is requested so that sufficient funding is available, if needed, to repair this air conditioning equipment during the summer months.
Title
To authorize the Director of Public Service to establish a service contract with General Temperature Control, Inc., for the repair and maintenance of HVAC systems and to expend $11,500.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($11,500.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for 102 commercial HVAC systems and their associated components, and boilers and chiller systems; and
WHEREAS, it is necessary to establish a service contract to maintain these system in an operational capacity; and
WHEREAS, the Planning and Operations Division is in need of a service contract for the repair and maintenance of HVAC systems; and
WHEREAS, funds are budgeted and available in the Street Construction, Maintenance and Repair Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that funding should be authorized immediately to provide sufficient funding to allow for repairs in the summer months, if needed, for the Division of Planning and Operations air conditioning equipment; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service is hereby authorized to enter into a service contract with General Temperature Control, Inc., 970 West Walnut Street, Canal Winchester, OH, for service and maintenance of HVAC systems and their associated components, and boilers and chiller systems in accordance with the specifications on file with the Planning and Operations Division.
Section 2. That the sum of $11,500.00 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund, Fund 265, Department No. 59-11, Planning and Operations Division, Object Level One Code 03, Object Level Three Code 3375 and OCA Code 591117.
Section 3. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.