Explanation
Background:
The Recreation and Parks Department solicited bids for the Street Tree Installation Spring 2009 Project. Three (3) bids were received and opened by the Recreation and Parks Department on September 30, 2008. The bids are as follows:
Vendor Status Amount
Greenscapes Landscape Co., Inc. Majority $166,271.00
Dumar Hunson Paving, Inc. Majority $229,950.00
Builderscape, Inc. Majority $259,413.00
It is the recommendation of the Recreation and Parks Department to award the bid to Greenscapes Landscape Co., Inc. who submitted the lowest and best responsive and responsible bid.
The project includes the purchase and installation of one thousand one hundred ninety six (1,196) trees in the North Linden and Far East areas and any such work as may be necessary to complete the contract in accordance with the plans and specifications on file in the Recreation and Parks Department.
A project contingency in the amount of $33,741.93 is included in this legislation and for additional tree plantings that would be provided at a unit cost.
The Contract Compliance Number for Greenscapes Landscape Co., Inc. is #31-1027889 and their contract compliance is effective through 11/27/09.
Emergency action is necessary so the contractor can secure the trees as soon as possible to ensure that the best trees are reserved on behalf of the City of Columbus.
Fiscal Impact:
$200,012.93 is required and budgeted in the Voted 1999/2004 Recreation and Parks Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2009 Project, to authorize the expenditure of $200,012.93 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($200,012.93)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 30, 2008 and the contract will be awarded to Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2009 Project on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, one thousand one hundred ninety six (1,196) trees will be planted within City of Columbus neighborhoods in the North Linden and Far East areas; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the contractor can secure the trees as soon as possible to ensure that the best trees are reserved on behalf of the City of Columbus; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2009 Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $200,012.93, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted 1999/2004 Recreation and Parks Bond Fund, Fund No.; 702, Dept.; 51-01,
Project No.; 510039, Object Level 3; 6621, OCA Code; 644526.
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $33,741.93 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.