Explanation
BACKGROUND: For the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Response Services for the Department of Public Utilities, Division of Power and Water, the largest user and other City agencies. Waste Identification, Clean-up, Disposal and Emergency Spill Response Services allows various city agencies to have various potentially hazardous materials identified, cleaned-up, and disposed of from city facilities and allows for emergency hazardous waste spills to receive immediate clean-up and disposal response. The term of the proposed option contract would be through October 31, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003258. The Purchasing Office opened proposals on May 28, 2009.
The Purchasing Office advertised and solicited competitive proposals in accordance with Section 329.14 (Solicitation No. SA003258). Fifty three proposals were solicited (MAJ: 48, F1: 3, M1A: 2); Six proposals were received (MAJ: 6).
The Purchasing Office is recommending award of one contract to the highest ranked offeror:
Performance Site Environmental, LLC, CC#205433318, exp. 5/27/2011
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize and direct the Finance and Management Director to enter into one contract for the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Response Services with Performance Site Environmental, LLC.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited proposals on May 28, 2009; and
WHEREAS, the Public Utilities Director recommended the award to the highest ranked offeror; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Utilities and other City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Waste Identification, Clean-up, Disposal and Emergency Spill Response Services are supplied without interruption to enable the identification, clean-up, disposal of waste from city facilities and for emergency spill response services this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual operation of the Department of Public Utilities/Division of Power and Water and other city agencies in that it is immediately necessary to enter into a contract for an option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Services for the term ending October 31, 2012 with the option to extend for two additional one-year periods in accordance with Solicitation No. SA003258 as follows:
Performance Site Environmental, LLC. Items: All Services: Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.