Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Roadway Improvements - Scioto Peninsula - Duct Bank Re-Bid project and to provide for construction administration and inspection services.
The work for this project consists of the installation of underground utility duct banks on W. Rich Street, W. Town Street, W. State Street, Rush Alley, W. Capital Street, Starling Street and Belle Street.
The estimated Notice to Proceed is February 10, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express on October 6, 2016. Four bids were received (all majority) and tabulated on October 7, 2016, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Danbert, Inc. $7,292,770.93 Plain City, Ohio Majority
Complete General Construction $7,721,544.34 Columbus, Ohio Majority
George J. Igel & Co., Inc. $8,963,755.98 Columbus, Ohio Majority
Kenmore Construction Co., Inc. $9,387,907.10 Akron, Ohio Majority
Award is to be made to Danbert, Inc. as the lowest responsive and responsible and best bidder. The contract amount will be $7,292,770.93. The amount for construction administration and inspection services will be $729,277.09. The total legislated amount is $8,022,048.02.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert, Inc. is 31-1029004 (Vendor No. 004618) and expires 7/6/18.
3. Pre-Qualification Status
Danbert, Inc., and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $8,022,048.02 is available as follows: $6,893,926.90 within the Streets and Highways Bond Fund within the Department of Public Service; and $1,128,121.12 within the Electricity G.O. Bonds Fund within the Department of Public Utilities. An amendment to the 2016 Capital Improvements Budget and a transfer of cash and appropriation are necessary to align funding for these project expenditures.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of this project to facilitate the completion of planned improvements in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2016 Capital Improvements Budget; to transfer funds between projects within the Streets and Highways Bond Fund and the Electricity General Obligations Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Danbert, Inc. in connection with the Roadway Improvements - Scioto Peninsula - Duct Bank Re-Bid project; to authorize the expenditure of up to $6,893,926.90 from the Streets and Highways Bond; to authorize the expenditure of up to $1,128,121.12 from the Electricity General Obligations Bond Fund; and to declare an emergency. ($8,022,048.02)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Scioto Peninsula - Duct Bank Re-Bid project for the installation of underground utility duct banks on W. Rich Street, W. Town Street, W. State Street, Rush Alley, W. Capital Street, Starling Street and Belle Street; and
WHEREAS, it was subsequently determined that Danbert, Inc. was the lowest, responsive and responsible and best bidder among the three prospective contractors who submitted proposals for that project; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into contract with Danbert, Inc. relative to that effort; and
WHEREAS, it is necessary to provide for contract payment and construction administration and inspection services for that project; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and transfer cash and appropriation to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Danbert, Inc. and to authorize the encumbrance and expenditure of requisite funds to facilitate the completion of planned improvements in a timely manner, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by Ordinance 0960-2016 be amended to establish sufficient authority for this project:
Department of Public Service:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P530161-100157 / Roadway Improvements - Scioto Peninsula - W. Broad Street (Voted 2013 Debt SIT Supported) / $5,943,963.00 / ($5,943,963.00) / $1.00
7704 / P530303-100000 / Housing Initiatives - Roadway (Voted 2013 Debt SIT Supported) / $2,449,570.00 / ($949,964.00) / $1,499,606.00
7704 / P530161-100181 / Roadway Improvements - Scioto Peninsula - Duct Bank (Voted 2013 Debt SIT Supported) / $0.00 / $6,893,927.00 / $6,893,927.00
Department of Public Utilities (Power):
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
6303 / P670793-100000 (carryover) / New Substation Xfmr. / $1,065,391.00 / ($1,065,391.00) / $0.00
6303 / P670608-100010 (carryover) / 14143 Circuit Upgrades / $300,000.00 / ($62,730.00) / $237,270.00
6303 / P670874-100000 (carryover) / Electrical Imp’s - Scioto Peninsula Duct Bank / $0.00 / $1,128,121.00 / $1,128,121.00
SECTION 2. That the transfer of $6,893,926.90, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the transfer of $1,128,121.12, or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 Electricity G.O. Bond Fund per the accounting codes in the attachment to this Ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to enter into contract with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the Roadway Improvements - Scioto Peninsula - Duct Bank Re-Bid project in the amount of $7,292,770.93, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved; and to pay for necessary inspection costs associated with the project up to a maximum of $729,277.09.
SECTION 5. That the expenditure of $6,893,926.90, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.
SECTION 6. That the expenditure of $1,128,121.12, or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this Ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.