Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Envoltz, LLC for the purchase of a hydraulic cable reel winder self-loading trailer mounted underground cable puller for the Division of Power for use when working on the electrical distribution system. This purchase has been approved by Fleet Management and will replace BT #18940.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ027937). Thirty-four (34) vendors (31 MAJ, 1 MBE, 2 EBE) were solicited and two (2) majority bids were received and opened on July 5, 2024.
Envoltz, LLC submitted two bids. Proposal #92024236 was the lowest bid, however, the proposal failed to meet the maximum reel capacity that was required by the specifications.
The second proposal #72024237 submitted by Envoltz, LLC met all the required specifications of the bid. Therefore, the Division of Power recommends the award be made for all items from proposal #72024237 to Envoltz, LLC as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Envoltz, LLC, vendor #049551, expires 6/27/26, majority vendor
FISCAL IMPACT: $228,582.00 is budgeted and available for this purchase.
$219,974.00 was expended in 2023
$209,863.00 was expended in 2022
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Envoltz, LLC for the purchase of a hydraulic cable reel winder self-loading trailer mounted underground cable puller for the Division of Power; and to authorize the expenditure of $228,582.00 from the Division of Electricity Operating Fund; ($228,582.00)
Body
WHEREAS, the Purchasing Office opened formal bids on July 5, 2024 for the purchase of a hydraulic cable reel winder self-loading trailer mounted underground cable puller for the Division of Power; and
WHEREAS, the hydraulic cable reel winder self-loading trailer mounted underground cable puller will be used by the Division of Power employees when working on the electrical distribution system; and
WHEREAS, the lowest proposal did not meet the required reel size in the specifications; and
WHEREAS, the Division of Power recommends an award be made for all items to the most responsive, responsible and best bidder Envoltz, LLC; and
WHEREAS, it is necessary to authorize the expenditure of $228,582.00 or so much thereof as is needed for the purchase from and within the Division of Electricity Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Envoltz, LLC in accordance with the terms, conditions and specifications of Solicitation Number RFQ027937 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Envoltz, LLC for the purchase of a hydraulic cable reel winder self-loading trailer mounted underground cable puller in accordance with RFQ027937 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $228,582.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.