Explanation
BACKGROUND: For the option to purchase Small Tools for various City of Columbus agencies. These small tools are used for maintenance work and various other projects within City agencies. The term of the proposed option contracts would be for a period of three (3) years, expiring April 30, 2013, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on February 18, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003492. One-hundred and two (102) bids were solicited (MAJ-98, M1A-3, F1-1). Fourteen (14) bids were received (MAJ-14). The solicitation requested catalog bids for various small tool manufacturers. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technologies, Inc.: CC#34-0117420 (Expires 01/15/11)
Goss Supply Company: CC#31-4378081 (Expires 10-21-10)
MSC Industrial Supply Co., Inc.: CC#13-5526506 (Expires 07/28/11)
Ohio Power Tool Inc.: CC#31-1077158 (Expires 02/18/11)
Spartan Tool Co.: CC#31-0944017 (Expires 04/16/11)
USA Blue Book: CC#52-2418852 (Expires 04/10/11)
Total Estimated Annual Expenditure: $600,000.00, by various agencies.
There will be no awards for Items 15, 37, 45 and 55, as no bids were offered. Additionally, there will be no award for Items 1, 3, 5, 22, 25, 26, 29, 36, 39, 42, 43 and 50, as no responsive bids were offered.
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. All City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into six (6) contracts for the option to purchase Small Tools for various city agencies, to authorize the expenditure of $6.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($6.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 18, 2010 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining original optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to effective maintain their supply chain and service to the public; and
WHEREAS, because these small tools are used for maintenance work and various other projects within City Agencies, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of various City Agencies in that it is immediately necessary to enter into a contract for the option to purchase small tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Small Tools for a period of three (3) years, expiring April 30, 2013, with the option to renew for one (1) additional year, upon the mutual agreement of both parties, in accordance with Solicitation No. SA003492 as follows:
Applied Industrial Technologies, Inc.: Items #4, 14, 20, 21, 27, 32, 41 & 59, $1.00
Goss Supply Company: Items #2, 18, 33, 44, 52, 56, 57, 61 & 62, $1.00
MSC Industrial Supply Co., Inc.: Items #6, 16, 17, 19, 34, 38, 53 and 58, $1.00
Ohio Power Tool Inc.: Items #7, 8, 28, 31 & 47, $1.00
Spartan Tool Co.: Items #9, 10 12, 13, 23, 24, 30, 35, 40, 46, 48, 49, 51, 54 & 60, $1.00
USA Blue Book: Item #11, $1.00
SECTION 2: That the expenditure of $6.00 is hereby authorized from the Mail, Print Services and UTC Account, Organizational Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3: That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves not vetoes the same.