Explanation
Background: The Transportation Division is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires a flusher truck to pre-wet and back flush streets. Additionally, this truck will be equipped with an anti-icer attachment which will greatly enhance the ability of the Division to pre-treat streets and roadways prior to snow storms and other winter events. This truck will be an addition to the fleet and will help to provide services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 5, 2004, for Bid SA-001213GRW as follows:
Vendor / Cab and Chassis / Flusher Unit / Unit Cost with Yellow Paint/ Status
Southeastern Equipment Company, Incorporated / GMC T7500 / Etnyre / $123,830 / Majority
Byers Chevrolet, LLC / Chevrolet T7500/ Elliot 2200 / $127,972 / Majority
ESEC Corporation / Isuzu FXR / Elliot 2200 / $133,763 / Majority
Jack Doheny Supplies Ohio, Incorporated / GMC TTF7042 / OMCO EFH / $145,500 / Majority
Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far, the Division has spent $362,701.00 of this amount. This ordinance authorizes an expenditure of $123,830.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance for equipment will be used to purchase additional vehicles before the end of 2004. The Division spent approximately $700,000 in 2003 to purchase dump trucks with plows.
The bid from Southeastern Equipment Company, Incorporated, contract compliance #34-1503254, met specifications as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to ensure that the flusher truck is available for use as soon as possible.
Title
To authorize the Finance Director to enter into a contract for the purchase of a flusher truck from Southeastern Equipment Company, Incorporated, for the Transportation Division; to authorize the expenditure of $123,830.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($123,830.00)
Body
WHEREAS, the Transportation Division is responsible for sweeping along the City's roadway system; and
WHEREAS, the Transportation Division is in need of a flusher truck; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase a flusher truck to ensure its availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to enter into a contract with Southeastern Equipment Company Inc., 6390 Shier Rings Road, Dublin, OH 43016, for the purchase of a flusher truck in accordance in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $123,830.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.