Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into year one (1) of a three (3) year contract with V.A.T., Inc. for bus transportation services beginning May 1, 2023 through April 30, 2026, subject to annual appropriations and approval of the contract by the Columbus City Council. The ordinance will authorize the expenditure of $113,200.00 for the first year of the contract covering the period of May 1, 2023 through April 30, 2024.
The contract is necessary to provide safe and reliable transportation services to youth and adult participants in various Columbus Recreation and Parks programs and camps taking place throughout the year.
Bids were received by the Recreation and Parks Department on February 8, 2023 in response to RFQ023855 for transportation services as follows:
Vendor Status Bid Amount
Vehicle Type Hourly Rate
V.A.T., Inc. MAJ Conventional School Bus $66/HR
45 Seat Charter Bus $78/HR
21 Seat Charter Bus $75/HR
14 Passenger Van $48/HR
Passenger Van w/ Lift $53/HR
Urban Express Charter MAJ 56 Seat Charter Bus $225/HR
39 Seat Freightliner $200/HR
28 Passenger Shuttle $175/HR
18 Passenger Van $150/HR
14 Passenger Van $125/HR
Emergency Justification: An emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to contract with V.A.T., Inc to ensure the timely provision of safe and reliable transportation of Recreation programming participants for the rapidly approaching summer camp season.
Principal Parties:
V.A.T. Inc.
Paul Vellani, President
460 E. High St.
London, OH 43140
2047 Leonard Ave.
Columbus, OH 43219
614-252-5060 (Phone)
EIN: 31-1004545
Vendor #: 004585
EBO CC: CC-004585 exp 2/8/2024
Fiscal Impact
The amount of $113,200.00 is budgeted from the Recreation and Parks Operating Fund, 2285.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with V.A.T., Inc. for transportation services; to authorize the expenditure of $113,200.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($113,200.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks Department to enter into year one (1) of a three (3) year contract with V.A.T. Inc, May 1, 2023 through April 30, 2024, for the provision of transportation for various Columbus Recreation and Parks programs and camps; and
WHEREAS, bids were received by the Recreation and Parks Department on February 8, 2023 for transportation services and will be awarded to V.A.T., Inc. on the basis of lowest, best and most responsive bidder; and
WHEREAS, it is necessary to authorize the expenditure of $113,200.00 within the Recreation and Parks operating fund for the first year of the contract, May 1, 2023 through April 30, 2024; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to contract with V.A.T., Inc to ensure the timely provision of safe and reliable transportation of Recreation programming participants for the rapidly approaching summer camp season; NOW, THEREFORE
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into year one (1) of a three (3) year contract with V.A.T. Inc. beginning May 1, 2023 and ending April 30, 2024, for the provision of transportation services for various Columbus Recreation and Parks summer programs and camps.
SECTION 2. That the expenditure of $113,200.00 or so much thereof as may be necessary for the first year of the contract, covering the period May 1, 2023 through April 30, 2024, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.