Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with S.A. Comunale, Inc. for the renovation of the fire protection and HVAC systems upgrade at 1601 Arlingate Lane. The current fire protection and HVAC systems are past their useful life, do not meet the current building code, and are potentially unsafe.
The project shall include, but is not limited to, replacement of the existing Halon chemical agent fire suppression system with a new Clean Agent Chemical fire suppression system per the National Fire Protection Association's (NFPA) 2001 Standard on Clean Agent Fire Extinguishing Systems.
Formal bids were solicited and one company submitted a bid on April 27, 2011 as follows (0 MBE, 0 FBE):
S.A. Comunale, Inc. $577,000.00
The Office of Construction Management recommends that bid award be made to the most responsive and responsible and bidder, S.A. Comunale, Inc.
Emergency action is requested so that necessary renovations can occur; thereby ensuring important safety upgrades are not delayed.
S.A. Comunale, Inc. Contract Compliance No. 34-1122758; expiration date February 9, 2013.
Fiscal Impact: The cost of this contract is $577,000.00. Funds are available within the Department of Technology's, Information Services Capital Improvement Fund and the Build America Bonds (B.A.B.'s) Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with S.A. Comunale, Inc., Inc. for the renovation of the fire protection and HVAC systems upgrade at 1601 Arlingate Lane; to authorize the expenditure of $577,000.00 from the Department of Technology's Information Services Capital Improvement Fund and the Build America Bonds (B.A.B.'s) Fund; and to declare an emergency. ($577,000.00)
Body
WHEREAS, it is necessary for the renovation of the fire protection and HVAC systems upgrade at 1601 Arlingate Lane to occur; and
WHEREAS, S.A. Comunale, Inc. is the most responsive, responsible, and best bidder for said renovation; and
WHEREAS, an emergency exists in the usual daily operation of the Department Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with S.A. Comunale, Inc., for the renovation of the fire protection and HVAC systems upgrade at 1601 Arlingate Lane to ensure the safety upgrades are not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with S.A. Comunale, Inc. for the renovation of the fire protection and HVAC systems upgrade at 1601 Arlingate Lane.
SECTION 2. That the expenditure of $577,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Fund: 514
Subfund: 02
Project Number: 470036-100000
OCA Code: 470036
Object Level 1: 06
Object Level 3: 6620
Amount: $273,071.86
Division: 47-02
Fund: 514
Subfund: 03
Project Number: 470036-100000
OCA Code: 514036
Object Level 1: 06
Object Level 3: 6620
Amount: $303,928.14
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.