Explanation
BACKGROUND: The Department of Public Safety, Division of Police, needs to purchase 115 Dell i3 computer towers with monitors, keyboards and other accessories as needed to complete the computer systems. These computers are needed to replace older models in order to run Windows 7 and for security throughout the Division of Police. This purchase will be funded with Law Enforcement Seizure Funds and will be purchased in accordance to the terms and conditions of an existing Universal Term contract number FL004953 with Brown Enterprise Solutions.
Bid Information: The Purchasing Office has set up a universal term contract with Brown Enterprise Solutions for the purchase of Dell computers and accessories under contract FL004953.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Brown Enterprise Solution's # is 900353698 expires 1/31/2014.
FISCAL IMPACT: This ordinance authorizes an expenditure of $97,635.00 from the Law Enforcement Drug Seizure Funds for the purchase of 115 computer systems.
Emergency Designation: Since the current inventory of computers and monitors is low, emergency legislation is requested so the computers can be purchased to replace older models in order to run Windows 7 and for security reasons.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order from an existing UTC with Brown Enterprise Solutions for the purchase of computers and accessories for the Division of Police, to authorize the expenditure of $97,635.00 from the Law Enforcement Seizure Drug Fund; and to declare an emergency. ($97,635.00)
Body
WHEREAS, the Department of Public Safety, Division of Police, needs to purchase computers, monitors and accessories in order to replace outdated computers and replenish inventories; and
WHEREAS, the city has an universal term contract with Brown Enterprise Solutions for the purchase of Dell equipment; and
WHEREAS, the funding source for this purchase will come from the Law Enforcement Drug Seizure Funds; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for the purchase of computers and accessories, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Brown Enterprise Solutions for the purchase of 115 computers and accessories for the Division of Police on the basis of the City's universal term contract number FL004953.
SECTION 2. That the expenditure of $97,635.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DIV30-03| FUND 219| OBJ LEV (01) 02| OBJ LEVEL (03) 2193| OCA 300988| SUBFUND 016
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.