Explanation
BACKGROUND:
This legislation authorizes the Director of Technology to enter into the following contracts in connection with the project identified as the metronet core network replacement.
Resource One: Computer Systems Hardware/Professional Services| $467,848.00
GoldTech: Data Wiring Services| $2,560
Anixter: Misc. components| $11,020.00
Carlton-Bates: Misc. components| $2,572.00
The aforementioned firms were selected to provide various services and hardware for this project. The metronet replacement project will be divided into two phases: phase one consists of replacing the core network infrastructure; phase two consists of replacing network equipment at remote locations citywide. The core infrastructure consists of eight major city facilities, including the city's enterprise data center and City Hall. This project will include replacing the wiring and major network equipment that provide citywide data transport for applications such as Performance, e-mail, WASIMS, income tax, and Internet access, among others. The data center wiring upgrade will enable high-speed data transport, supporting citywide application access. The work performed in phase two will prevent lengthy outages that can affect entire floors within city facilities as well as complete network outages for smaller remote locations. Resource One will be supplying hardware and professional services via the Cisco UTC contract with the City of Columbus. GoldTech was selected using an informal bid process and will provide the wiring services. Anixter and Carlton-Bates will provide miscellaneous components.
This ordinance also authorizes the transfer and expenditure of $299,625.40 from within the Finance capital fund and $184,374.60 from within the Finance computer systems fund to pay for phase I of this project.
EMERGENCY: Emergency action is requested to ensure that this project is not delayed, thereby endangering various city systems.
FISCAL IMPACT: Capital funds for this acquisition are available within the Finance Department. Funds previously borrowed for other purposes have been determined not to be needed and use of the funds to accomplish the metronet upgrade are consistent with the purpose for which the bonds were originally sold.
Contract Compliance Nos.
Resource One 31-1419297 Expires: 03/09/07
GoldTech 31-1699015 Expires: 12/20/04
Anixter 36-2361285 Expires: 06/09/07
Carlton-Bates 71-0292045 Expires: 12/09/05
Title
To authorize and direct the City Auditor to cancel encumbrances and transfer funds within the Finance Department computer systems fund; to authorize and direct the City Auditor to transfer funds within the Finance Department capital improvement fund; to amend the 2004 capital improvements budget; to authorize the expenditure of $484,000.00 from the Finance Department's computer systems and capital improvement funds; to authorize the Technology Director to enter into contracts with Resource One, GoldTech, Anixter and Carlton-Bates for the acquisition of equipment and professional services related to the metronet core replacement project; and to declare an emergency. ($484,000.00).
Body
WHEREAS, the core network infrastructure of the city's metronet is in need of replacement; and
WHEREAS, funds within the Finance Department's computer systems and capital improvement funds, previously borrowed for other purposes, have been determined to be no longer needed; and
WHEREAS, the use of these funds for the metronet core replacement project is consistent with the purpose clause under which the bonds were originally sold; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to make the aforementioned changes for the immediate preservation of the public health, peace, property, safety and welfare; Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the City Auditor is hereby authorized and directed to cancel the following documents within the Finance Department, department/division 4501, fund number 751 project number 470007: FL900066-001 with a balance of $1.00, XC817745-001 with a balance of $42,469.60, AC801088-001 with a balance of $4,596.00, AC801329-001 with a balance of $20,000.00 and AC809016-001 with a balance of $50,000.00.
SECTION 2: That the City Auditor is hereby authorized and directed to transfer $117,066.60 in said funds in section 1 within the Finance Department, department/division number 4501, fund 751 into project 470010, network equipment.
SECTION 3: That the City Auditor is hereby authorized and directed to transfer $67,308.00 within the Department of Finance, department/division 4501, fund 751 as follows: $67,308.00 from project 470007, regulations computer system, to project number 470010, network equipment.
SECTION 4: That the City Auditor is hereby authorized and directed to transfer $299,625.40 within the Department of Finance, department/division 4501, fund 750 as follows: $39,625.40 from project 470020, fire connectivity and $260,000 from project 470110, e-payment engine, to project number 470010, network equipment.
SECTION 5: That the Director of the Department of Technology be and is hereby authorized to enter into contracts with Resource One for computer systems hardware and professional services in the amount of $467,848.00, with GoldTech for data wiring services in the amount of $2,560, with Anixter for miscellaneous components in the amount of $11,020.00 and with Carlton-Bates for miscellaneous components in the amount of $2,572.00.
SECTION 6: That the for the purpose of paying the costs referred to in section 5, the expenditure of $299,625.40, or so much thereof as may be necessary from the Finance Department's capital improvement fund, fund 750, department/division number 4702, project number 470010, is hereby authorized as follows:
object level one object level three OCA amount
6 6644 750010 $299,625.40
SECTION 7: That the for the purpose of paying the costs referenced in section 5, the expenditure of $184,374.60, or so much thereof as may be necessary from the Finance Department's computer systems fund, fund 751, department/division number 4702, project number 470010 is hereby authorized as follows:
object level one object level three OCA amount
6 6644 751010 $184,374.60
SECTION 8: That the 2004 capital improvements budget is hereby amended as follows:
Current 2004 CIB
Project Project Number Fund Amount
Fire Connectivity 470020 750 $101,046
E-Payment Engine 470110 750 $260,000
Network Equipment 470010 750 $0
Network Equipment 470010 751 $0
Regulations Computer Systems 470007 751 $67,308
Amended 2004 CIB
Project Project Number Fund Amount
Fire Connectivity 470020 750 $0
E-Payment Engine 470110 750 $0
Network Equipment 470010 750 $299,626
Regulations Computer Systems 470007 751 $0
Network Equipment 470010 751 $184,375
SECTION 9: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to by an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or in ten days after passage if the Mayor neither approves nor vetoes the same.