Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with Parsons Brinckerhoff Construction Services, Inc. for purposes of providing construction management services that are needed for the successful construction of the Southerly Wastewater Treatment Plant New Headworks Project, for the Division of Sewerage and Drainage. It will also provide constructability review of the plans and specifications for the next phase of the project that will construct the Screen and Grit Facilities Building.
This phase of the project will construct a new raw sewage pump building at the Southerly Wastewater Treatment Plant. The existing original headworks facility would require extensive renovation work to maintain reliable service. It is less expensive and more expeditious to replace the facilities. The new facility will provide additional flow capacity and expandability to the wastewater treatment facility. The sequencing of this project requires coordination with the recently commenced Big Walnut Augmentation Rickenbacker Interceptor Sewer Project which will connect to this project that is located along the northeastern boundary of the Southerly Wastewater Treatment Plant.
2. PROCUREMENT INFORMATION: This procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959. The process was conducted as follows:
a. Written notice of need was made to City Council on August 20, 2003.
b. The RFP was published in the "City Bulletin" on September 6, September 13 and September 20, 2003.
c. All Offeror's were required to obtain an Offeror's Information packet by September 8, 2003.
d. Proposals were received on September 23, 2003 from eight firms; no MBE or FBE firms submitted a Proposal.
e. Five of the firms submitting proposals were recommended for further consideration. On October 17, 2003 the firms were notified in writing of this action and were requested to make a presentation to the Division's Evaluation Committee. The five firms were:
Construction Dynamics Group
Gannett Fleming
H.R. Gray & Associates, Inc.
Owen Engineering and Management Consultants, Inc.
Parsons Brinckerhoff Construction Services, Inc.
f. Presentations by the five firms were held on October 27, 2003.
g. The evaluation and final ranking of the firms was based upon the criteria specified in the RFP.
h. On October 31, 2003, the Evaluation Committee reported its ranking to the Director. All five firms were notified in writing of the final selection by the Director.
i. Subsequent discussions and negotiations with the selected firm have resulted in further refinement of the scope of the work and results in this ordinance.
3. FISCAL IMPACT: The Division of Sewerage and Drainage will be receiving financial assistance for this project, through a loan from the Ohio Water Development Authority (OWDA). The Division has included a request for the necessary capital improvement budget authority and the appropriation of loan proceeds within companion Ordinance No. 0271-2004. The transfer of funds from the Sewer System Reserve Fund is a temporary funding measure until such time as reimbursement for expenditures from this contract can be processed through the OWDA.
4. MULTI-YEAR CONTRACT INFORMATION: The Division proposes to enter into contract with Parsons-Brinckerhoff for this project that will be constructed in three phases. The Division anticipates requesting additional budget appropriations for the phasing of this contract on an annual basis. However, the actual timing of these modifications is dependent upon the progress and development of the overall project.
5. EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This expediency is justified by the need for the overall coordination between this project and the Big Walnut Augmentation Rickenbacker Interceptor Sewer Project. Failure to properly coordinate this work could cause the city to be held liable for potential delay claims. This project is necessary to achieve compliance with the August 1, 2002 Consent Order with the Attorney General of the State of Ohio.
Title
To authorize the Director of Public Utilities to enter into an agreement with Parsons Brinckerhoff Construction Services, Inc. for construction management services in connection with the Southerly Wastewater Treatment Plant New Headworks Project; to authorize the appropriation, transfer and expenditure of $2,810,584.28 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; and to declare an emergency. ($2,810,584.28)
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959, and the Division's Evaluation Committee recommended five firms for further consideration, and Parsons Brinckerhoff Construction Services, Inc. was selected from among the five firms; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for the City Council to authorize the City Auditor to appropriate and transfer funds from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; and to authorize the Director of Public Utilities to enter into contract with Parsons Brinckerhoff, Inc., for construction management services which are immediately necessary to ensure that the subject project work is immediately commenced, as is required to fulfill the sequencing of this project work with the work currently underway on the Big Walnut Augmentation Rickenbacker Interceptor Project that is necessary to achieve compliance with the August 1, 2002 Consent Order with the Attorney General of the State of Ohio, for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in then Sewer System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2004 the sum of $2,810,584.28 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05| Object Level One: 10| Object Level Three: 5502| OCA Code 901553.
Section 2. That the City Auditor is hereby authorized to transfer $2,810,584.28 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund No. 666, into the Southerly Wastewater Treatment Plant New Headworks Project, Project No. 650352; at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the amount of $2,810,584.28 is hereby appropriated for the Southerly Wastewater Treatment Plant New Headworks Project, within the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| Project 650352| OCA Code 650352| Object Level Three No. 6678.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to enter into agreement with Parsons Brinckerhoff Construction Services, Inc., 6235 Enterprise Court, Dublin, OH 43016, for construction management services for the Southerly Wastewater Treatment Plant New Headworks Project, in accordance with the terms and conditions as shown in the contract on file in the offices of the Division of Sewerage and Drainage.
Section 5. That the said construction management services firm shall conduct the work to the satisfaction of the Director of the Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That for the purpose of paying the cost of the aforementioned professional construction management services contract, the expenditure of $2,810,584.28, is hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666| Project 650352| OCA Code 650352| Object Level Three No. 6678.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.