City of Columbus - File #: 1160-2006

• File #: 1160-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2006
• In control: Administration Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize the Director of the Department of Technology to establish a contract with Liebert Corporation, for maintenance services associated with the UPS (Uninterrupted Power Supply) system; to authorize the expenditure of $45,127.34 from the Department of Technology internal service fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency ($45,127.34 )

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/29/2006	1	Technology Drafter	Sent to Clerk's Office for Council
6/28/2006	1	Auditor Reviewer	Reviewed and Approved
6/28/2006	1	CITY AUDITOR	Reviewed and Approved
6/28/2006	1	Technology Drafter	Sent for Approval
6/28/2006	1	CITY ATTORNEY	Reviewed and Approved
6/27/2006	1	Finance Reviewer	Reviewed and Approved
6/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2006	1	Technology Drafter	Sent for Approval
6/20/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/20/2006	1	Technology Drafter	Sent for Approval
6/16/2006	1	EBOCO Reviewer	Sent for Approval
6/16/2006	1	ODI DIRECTOR	Reviewed and Approved
6/16/2006	1	Technology Drafter	Sent for Approval
6/15/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

Approval of this ordinance will allow the Director of the Department of Technology to establish a contract, and continue utilizing services provided by the Liebert Corporation.  The contract will provide for maintenance and related services associated with batteries and UPS (Uninterruptible Power Systems) systems, with Liebert Corporation, that allows continuous operations when power fluctuations and failures occur.  The associated services have previously used informal agreements, as the amounts were less than $20,000 per year.  With Liebert Corporation being the only authorized local service center for the Uninterruptible Power Systems (UPS), used by the City's Department of Technology computer centers, the Department of Technology has a need to waive the competitive bidding provisions of the Columbus City Code 329.  UPS allows continuous operations when power fluctuations and failures occur.  

This agreement will cost $45,127.34 for maintenance and related services for the UPS system.    

FISCAL IMPACT: Previously this year, the Department expended $10,210.25 on services related to the UPS system.  Funding for this modification is budgeted and available within the 2006 Department of Technology's internal services fund's budget.  This contract will have a coverage period from August 2006 through April, 2007.

EMERGENCY:  Emergency legislation is requested to expedite authorization of this contract in order to facilitate uninterrupted services from the supplier.

CONTRACT COMPLIANCE NUMBER:       31-0715256   Expires: 02/12/2007

Title

To authorize the Director of the Department of Technology to establish a contract with Liebert Corporation, for maintenance services associated with the UPS (Uninterrupted Power Supply) system; to authorize the expenditure of $45,127.34 from the Department of Technology internal service fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency ($45,127.34 )  

Body

WHEREAS, approval of this ordinance will allow the Director of the Department of Technology to establish a contract, for maintenance services associated with batteries and UPS (Uninterrupted Power Supply) system, with Liebert Corporation; and

WHEREAS, funding for this contract is budgeted and available within the 2006 Department of Technology's internal services fund's budget; and

WHEREAS, Liebert Corporation is the only authorized local Emerson/Liebert equipment repair center; and

WHEREAS, it is necessary to waive the formal competitive bid requirements of the Columbus City Codes; and

WHEREAS, this contract in the amount of $45,127.34, for a coverage period from August 2006 through April, 2007; and

WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the passage of this ordinance to continue uninterrupted support for services related to the UPS system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

      BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify a contract for maintenance services associated with batteries and UPS (Uninterrupted Power Supply) system, with Liebert Corporation.

SECTION 2: That the expenditure of $45,127.34 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02|Fund: 514| Subfund 010|OCA Code: 286039|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $45,127.34|

SECTION 3: That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Codes be and are hereby waived.

SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same