Explanation
BACKGROUND: For the option to purchase Moyno Pump Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposal option contract would be Two (2) years, with the option to renew for one (1) additional year. Contract is through July 31, 2006, extension through July 31, 2007. The Purchasing Office opened formal bids on May 20, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001128). 4 bids received: MAJ: 36 bids solicited, MAJ: 3 bids received; MBE: 0 bids solicited, MBE: 0 bids received; FBE: 1 bids solicited, FBE: 1 bid received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder:
Moyno Inc., MAJ, CC#31-1605167, $1.00
Total Estimated Annual Expenditure: $80,000.00.
This company is not debarred according to the Federal Excluded Parties Listing. This company is not listed in the Auditor of State Unresolved Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contract for the option to purchase Moyno Pump Parts with Moyno, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($ 1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 20, 2004 and selected the lowest bid(s); and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a supply matrix as soon as possible for these needed replacement pump parts utilized at the Southerly and Jackson Pike Wastewater Treatment Plants for the transfer of raw, waste activated, and dewatered sludge; polymer and grease between various plant processes, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Moyno Pump Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Moyno Pump Parts in accordance with Solicitation No. SA001128 as follows:
Moyno, Inc., Item: No.1, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.