Explanation
Background:
This ordinance will authorize the appropriation and transfer of funds within the Recreation and Parks Permanent Improvement Fund.
A modification to Contract No. EL000530, Schorr and Associates Architects, is needed for additional professional services related to the Davis Recreation Center Renovations Project.
Additional amount of funds to be expended is $97,000.00. The total modified cost is $141,229.11.
Additional services requested are design development, schematic design, construction documents, and additional reimbursables. Additional goods/services could not be foreseen initially as the design plan has been revised.
This project was bid once previously but bidding far exceeded project budget. Additional services are required for updated design to re-bid project to get construction costs within project budget.
The Contract Compliance Number for Schorr & Associates Architects is
#31-1249525.
Emergency legislation is requested to have funding available for necessary expenditures.
Fiscal Impact:
$97,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of this contract modification and various expenditures.
$97,000.00 is being transferred within the Recreation and Parks Permanent Improvement Fund, as shown in Section 3 of this ordinance.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Schorr & Associates for additional professional services in conjunction with the Davis Recreation Center Renovation Project; to authorize the transfer, appropriation, and expenditure of $97,000.00 within the Recreation and Parks Permanent Improvement Fund for various professional services, and to declare an emergency. ($97,000.00)
Body
WHEREAS, it is necessary to modify the contract with Schorr & Associates for professional services in conjunction with the Davis Recreation Center Renovation Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract to have funding available for necessary expenditures; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL000530 with Schorr & Associates Architects for additional professional services in conjunction with the Davis Recreation Center Renovation Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the amount of $97,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Fund Type: Cap. Proj. | Dept: 51-01 | Fund: 747| Project No.: 747999 | Object Level 3: 5501 | OCA Code: 900747 | Amount: $97,000.00 |
SECTION 3. That the transfer of $97,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account to pay the cost of the contract modification for the Recreation and Parks Department, as follows:
TO:
Fund Type: Cap. Proj. | Dept: 51-01 | Fund: 747| Project No.: 747999 | Project Name: Unallocated Balance | Object Level 3: 5501 | OCA Code: 900747 | Amount: $97,000.00 |
FROM:
Fund Type: Cap. Proj. | Dept: 51-01 | Fund: 747| Project No.: 510035 | Project Name: Facilities Improvement | Object Level 3: 6681 | OCA Code: 640862 | Amount: $97,000.00 |
SECTION 4. That the expenditure of $97,000.00, or so much thereof as may be necessary, be and is hereby authorized from the unallocated balance of the Recreation and Parks Permanent Improvement Fund 747 as follows, to pay the cost thereof.
Fund Type: Cap. Proj. | Dept: 51-01 | Fund: 747| Project No.: 510035 | Project Name: Facilities Improvement | Object Level 3: 6681 | OCA Code: 640862 | Amount: $97,000.00 |
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.