Explanation
BACKGROUND: For the option to purchase Lab Supplies on an as needed basis by Various Departments of the City of Columbus to maintain the operations of the various laboratories run by the City. The term of the proposed option contract will be through May 31, 2012 with the option to extend this contract for One (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on February 25, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003497). Thirty Five (35) Bids were solicited (MBE:0, FBE:1). Five (5) Bids (MBE;0, FBE:0) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
VWR International, LLC CC#911319190 (expires 7-2-2010)
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Lab Supplies on an as needed basis with VWR International, LLC; to authorize the expenditure of One dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids February 25, 2010 and selected the lowest responsive, and responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Lab Supplies; and
WHEREAS, these Lab Supplies are necessary to allow the various City Laboratories to maintain the operations of the City, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various Divisions, in that it is immediately necessary to enter into contracts for an option to purchase Lab Supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Lab Supplies in accordance with Solicitation No. SA003497 for the term ending May 30, 2012 with the option to extend for One (1) additional year subject to mutual agreement of both parties as follows:
VWR International LLC: Awarded All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.