Explanation
A. Background: This legislation authorizes the Director of Public Utilities to enter into a engineering agreement with the Stantec Consulting Services, Inc., for Construction Administration / Inspection Services in connection with the Combined Sewer Overflow (CSO) Regulator Sluice Gate Modifications Project. This project will address restrictions in the existing combined sewer system in preparation of the OSIS Augmentation and Relief Sewer (OARS) and reduces the Sanitary Sewer Overflows (SSO) from DSR-83. This project is being performed as part of the City's OEPA approved Combined Sewer Long Term Control Plan - Interim (2010) Plan Update, dated March 7, 2008. The existing sluice gates at 15 CSO regulators (Hudson, Doe, Frambes, Indianola, King, Third, First, Henry, Chestnut, Spring, Long, Broad, Liberty, Whittier, and Moler) will be removed and the orifices at 4 regulators (Broad, Long, Chestnut and Henry) will be enlarged in order to increase flow to the wastewater treatment plants. In addition, the weir at DSR-83 will be raised approximately 2.84 ft., the sludge manhole at the Whittier Street Storm Tanks will be raised 2.75 ft. and backflow prevention will be installed at manholes in order to reduce overflows and increase the in-line storage upstream . Construction work must be completed within 365 days of the Notice to Proceed.
Stantec will provide Construction Administration/Inspection Services for CIP 650737 - CSO Regulator Sluice Gate Modifications. The detailed scope of work includes both engineering and inspection services during construction as defined u in Request for Proposals for Professional Engineering Services - Construction Administration Services 2011-2013.
The work to be performed under CIP 650737 consists of various elements involved in the modification of fifteen (15) existing combined sewer overflows located in various regulator structures in the Ohio State University Campus and Downtown Columbus area, modification of one (1) Designed Sanitary Relief structure and Whittier Street Storm Standby Tanks sludge return manhole. Work includes installation of two (2) back flow prevention valves into sanitary manholes, flow control using bypass pumping, regulator chamber power cleaning, abandonment of regulator electrical and water service, demolition of reinforced concrete, new reinforced concrete work, enlargement of orifice area at four (4) regulators, removal of sluice gate guides, frames, disc and operator, removal of cast iron grates and frames, installation of new stainless steel frames and grates, rehabilitation of stop log storage areas, guides and logs, installation of SCADA instrumentation and control system, power and communication conduit, depth sensor, installation of prefabricated stainless steel angles, channels and wooden stop logs; and all other such work that may be necessary to complete the contract .
B. Procurement Information: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on November 19, 2010 from the following companies:
Name C.C. No. City/State Status
(1.) Prime 31-1373357/11/30/12 Columbus, OH MBE
(2.) Stantec 11-2167170/12/17/11 Columbus, OH MAJ
(3.) DLZ 31-1268980/03/10/11 Columbus, OH MAJ
(4.) HR Gray 31-1050479/12/01/11 Columbus, OH MAJ
(5.) ms Consultants 34-6546916/05/27/12 Columbus, OH MAJ
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. The top three (3) firms were selected for 3 year contract durations (2011-2013) to provide Construction Administration / Inspection Services.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
C. Contract Compliance No.: 11-2167170 | 12/17/11 | MAJ
D. Emergency Designation: Emergency designation is requested at this time. This project will address restrictions in the existing combined sewer system in preparation of the OSIS Augmentation and Relief Sewer (OARS) and reduces the SSOs from DSR-83. This project is being performed as part of the City's OEPA approved Combined Sewer Long Term Control Plan - Interim (2010) Plan Update, dated March 7, 2008.
E. Fiscal Impact: This ordinance authorizes the Director of Public Utilities to transfer within and expend $309,857.24 in funds from the Sanitary Sewer Super Build America Bond Fund, Super B.A.B.s, Fund 669 for the CSO Regulator Sluice Gate Modifications engineering project and to amend the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services in connection with the CSO Regulator Sluice Gate Modifications Project; to authorize the transfer within and expend $309,857.24 from the Sanitary Sewer Super Build America Bond Fund, to amend the 2011 Capital Improvements Budget for the Division of Sewerage and Drainage; and to declare an emergency. ($309,857.24)
Body
WHEREAS, five (5) proposals for the CSO Regulator Sluice Gate Modifications Project, were received and opened on November 19, 2010 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into an engineering agreement with Stantec Consulting Services, Inc., to provide for Construction Administration/Inspection Services for the CSO Regulator Sluice Gate Modifications Project; and
WHEREAS, it is necessary to authorize the transfer within and the expenditure of $309,857.24 in funds from the Sanitary Sewer Super Build America Bond Fund, Super B.A.B.s, Fund 669 for the purposes of providing sufficient funding for the aforementioned project and expenditure; and
WHEREAS, it is immediately necessary to amend the 2011 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, an emergency exist in the usual daily operations of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to enter into an engineering agreement with Stantec Consulting Services, Inc., for the CSO Regulator Sluice Gate Modifications Project, and enter into this agreement at the earliest practical date for the immediate preservation of the public health, welfare, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an engineering agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Dr., Columbus, Ohio 43204 for the CSO Regulator Sluice Gate Modifications Project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $309,857.24 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sanitary Sewer Super Build America Bond Fund, Super B.A.B.s, Fund 669, Object Level Three 6676 as follows:
From:
Project No. | Project Name | OCA Code | Change
650333-100000| WWTF's Ash Lagoons Improvements | 693330 | (-$274,005.00)
650350-100002| SWWTP Corr. Prevent. & Protect. | 693502 | (-$35,852.24)
To:
Project No. | Project Name | OCA Code | change
650737-100001 | CSO Regulator Sluice Gate Modifications | 697371 | (+$309,857.24)
Section 3. That the Director of Public Utilities is hereby authorized to expend a total of $309,857.24 from the Sanitary Sewer Super Build America Bond Fund, Super B.A.B.s, Fund 669 into the CSO Regulator Sluice Gate Modifications | Fund 669 | Div. 60-05 | Proj. 650737-100001| 697371 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650333-100000| WWTF's Ash Lagoons Improvements |$274,005|$0 | (-$274,005)
650350-100002| SWWTP Corr. Prevent. & Protect. |$300,000 | $264,147 | (-$35853)
650737-100001| CSO Regulator Sluice Gate Modifications | $0 | $309,858 | (+$309,858)
Section 5. That the said engineering company, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.