Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Dental Supplies with Henry Schein Inc. This contract provides dental sealants for the Dental Clinic and Dental Sealant Team who goes to schools to provide sealants to students that have parental approval.
The contract, PO040307 was established in accordance with Request for Quotation RFQ002791 and authorized under Ordinance Number 3020-2016 and will expire September 30, 2019. In accordance with the bid specifications, the City and Henry Schein Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Health must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Dental Supplies with Henry Schein Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Dental Supplies for use by Department of Public Health; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ002791 with Henry Schein Inc. deemed the responsive, responsible, and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Henry Schein Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Health in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with Henry Schein, Inc. for the option to obtain Dental Supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Henry Schein, Inc., PO040307, for a period of one year, from September 30, 2019 to and including September 30, 2020.
SECTION 2. That this extension is in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.