Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew a contract with Oracle America, Inc. for annual software maintenance support and upgrades associated with software that supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
The company (Oracle USA Inc.), associated with the original contract changed their name and Federal Identification number May 2010. This legislation authorizes the Department of Technology to renew a contract with Oracle America, Inc., formerly known as Oracle USA Inc.
This ordinance will authorize the assignment of all open, past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249; with the contract compliance expiring on 5/19/2012. In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.
This ordinance requests approval to continue services provided by Oracle America, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle America, Inc. can supply network license, maintenance and support. This contract covers a twelve month period from May 31, 2011 through May 30, 2012.
FISCAL IMPACT:
During fiscal years 2009 and 2010, $376,821.85 and $388,126.51 were expended respectively with Oracle America, Inc. for annual software maintenance and support. Funding is available in the amount of $399,770.31 for the 2011 contract period, within the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: Oracle America, Inc. CC #/F.I.D #: 94 - 2805249 Expiration Date: 05/19/2012
Title
To authorize the Director of the Department of Technology to renew an annual contract for maintenance, support and upgrades provided by Oracle America, Inc.; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $399,770.31 from the Department of Technology, Information Services Division, internal service fund. ($399,770.31)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an annual contract with Oracle America, Inc. for maintenance, software support and upgrades for the city's Oracle software license, and
WHEREAS, these software licenses give the city the capability to web enable these applications for citizens use and provides for users access to programs linked to Oracle applications, and
WHEREAS, this contract renewal is for annual software maintenance and upgrades that support business management applications used citywide is for a twelve month period from May 31, 2011 through May 30, 2012, and
WHEREAS, this ordinance will authorize the assignment of all open past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249, with the contract compliance expiring on 5/19/2012; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an annual contract with Oracle America, Inc. to provide maintenance, software support and upgrades for daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual contract with Oracle America, Inc. for maintenance, software support and upgrade services, in the amount of $399,770.31 for a twelve month coverage period from May 31, 2011 through May 30, 2012.
SECTION 2: That the expenditure of $399,770.31 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $399,770.31
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source associated with this contract modification and expenditure of funds associated with this contract.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.