Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Orchard, Hiltz & McCliment, Inc. in the amount of up to $1,875,000.00 for the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for department to implement the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project, which includes installing a signature multi-modal facility along Broad Street connecting improvements within Downtown to the Alum Creek Trail and a separated bike lane on the south side of East Broad Street from Washington Avenue to the Alum Creek Trail. Multiple traffic signals will be impacted or fully replaced.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail contract. The project was formally advertised on the Vendor Services and Bonfire web sites from August 20, 2025, to September 17, 2025. The City received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 25, 2025. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
G-A-I Consultants. LLC Columbus, OH MAJ
Toole Design Group LLC Columbus, OH WBE
Evans, Mechwart, Hambleton
& Tilton, Inc. Columbus, OH MAJ
Michael Baker International, Inc. Columbus, OH MAJ
Orchard, Hiltz & McCliment, Inc. Columbus, OH MAJ
Dynotec, Inc. Columbus, OH MBE
Burgess & Niple, Inc. Columbus, OH MAJ
Orchard, Hiltz & McCliment, Inc. received the highest score by the evaluation committee and will be awarded the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Orchard, Hiltz & McCliment, Inc.
The certification of Orchard, Hiltz & McCliment, Inc. was in good standing at the time the bid was awarded. All other associated subcontractor certifications were in good standing at the time the bid was awarded.
As part of their bid Orchard, Hiltz & McCliment, Inc. has proposed the following 3 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
TranSystems Corporation of Ohio Columbus, OH MAJ
National Engineering Architectural
Services Incorporated Columbus, OH MBE
Civic Uplift, LLC Westerville, OH M/WBE
2. CONTRACT COMPLIANCE INFORMATION
Orchard, Hiltz & McCliment, Inc.’s contract compliance number is CC007505 and expires 10/14/2027.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2025 Capital Improvement Budget and transfer of funds is necessary to align funding for these project expenditures. Funds are appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Orchard, Hiltz & McCliment, Inc. for the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project; and to authorize the expenditure of $1,875,000.00 from the Streets and Highways Bond Fund. ($1,875,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project; and
WHEREAS, Orchard, Hiltz & McCliment, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Orchard, Hiltz & McCliment, Inc. for the provision of professional engineering consulting services described above in the amount of up to $1,875,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $1,875,000.00 from the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P531080 - 100000 / Roadway - LinkUS - Main Category (Voted Carryover) / $ 5,575,000.00 / ($1,875,000.00) / $3,700,000.00
7704 / P540002 - 100120 / Bikeway - Broad Street Urban Trail - Washington Ave to Alum Creek Trail (Voted Carryover) / $0.00 / $1,875,000.00 / $1,875,000.00
SECTION 2. That the transfer of $1,875,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704, (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P531080 - 100000 (Roadway - LinkUS - Main Category), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P540002 - 100120 (Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to enter into a professional services contract with Orchard, Hiltz & McCliment, Inc., 580 North Fourth Street, Suite 610, Columbus, OH 43215, for the Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail project in the amount of up to $1,875,000.00.
SECTION 4. That the expenditure of $1,875,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 5912 (Design and Construction), Project P540002 - 100120 (Bikeway - Broad Street Urban Trail - Washington Avenue to Alum Creek Trail), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.