Explanation
Background:
This ordinance will establish an auditor's certificate and authorize the expenditures for maintenance equipment for the Recreation and Parks Department. An estimated $420,000 of this expenditure will provide new equipment for the already existing forestry and park operations. The balance of $187,163.52 will provide equipment for the Scioto Mile Park Expansion.
All equipment listed below will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
In order to have all the equipment available for the Summer 2011 season and for the opening of the Scioto Mile Park, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
Competitive bids will be solicited and opened by the Purchasing Office for the following pieces of equipment:
Item Estimated Cost
Trailer-mounted Chipper $50,000
Aerial Lift Truck $130,000
Crew Cab Chipper Truck $90,000
(2) 16ft-wide Self-propelled Mowers $150,000
Competitive bids will be solicited and opened by the Purchasing Office for the following pieces of equipment for Scioto Mile Expansion:
Item Estimated Cost
Toro Polar Trac 62" Mower with Snow Attachment $40,000
John Deere/ Toro Model Z Trac 60" Mower $8,000
Box Style Trailer $5,000
Cub Cadet/Deere Gator 4X4 $7,500
Cub Cadet / Deere Sprayer $7,500
Existing universal term contracts will be used to purchase the following pieces of equipment for the Scioto Mile Expansion:
Item Estimated Cost
Crew Cab Pick up with Plow $31,000
(2) One-ton Vans (bins,racks, tow pkg & hitch) $45,000
One-ton Van (aerial lift, binds, racks, tow package) $43,163.52
Emergency legislation is required to allow purchases to proceed as bids are being requested and equipment should be purchased immediately for Summer 2011 delivery.
Fiscal Impact:
$607,163.52 is required and budgeted in the Voted Parks and Recreation Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Recreation and Parks Department; to authorize the expenditure of $607,163.52 from the Recreation and Parks Voted Bond Fund; to establish an auditor's certificate in the amount of $607,163.52 for the purchases listed within this legislation; and to declare an emergency. ($607,163.52)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Recreation and Parks Department; and
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Parks and Recreation Bond Fund 702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for equipment and vehicles in order to take delivery prior to Summer 2011 season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he hereby is authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 2. That the purchase of equipment and vehicles, through the City of Columbus Purchasing system, is necessary for use for existing operation, and future Scioto Mile expansion of the Recreation and Parks Department.
SECTION 3 That the expenditure of $607,163.52, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 702, Dept. 51-01, Project No. 510040-100000 Recreation and Parks Equipment, Object Level 3 #6652, OCA Code 510040
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.