Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department modify an existing contract with DesignLevel, LLC to provide professional services associated with the 1511 Alum Industrial Interior Renovations Project. The modification amount being authorized by this ordinance is $15,000.00.
The Columbus Recreation and Parks Department’s Operations and Maintenance Sections include Parks, Facilities, and Forestry. These sections are headquartered at 1533 Alum Industrial Drive and have expanded into the adjacent annex at 1511 Alum Industrial Drive where the Department’s warehouse is also located. This annex was improved from 2017 to 2021, including the installation of new motorized exterior garage doors, electrical equipment, and lights. In order to house the Parks Section, the interior spaces in this facility require renovations to accommodate the proposed offices, a conference room, restrooms, and break area.
This request will modify the existing contract by an additional $11,474.43 in design services and $3,525.57 in contingency for a total of $15,000.00. This modification covers additional structural design that resulted from unforeseen conditions with the existing structure to be renovated, as well as additional construction administration and inspection services.
Principal Parties:
DesignLevel, LLC
2690 West Dublin-Granville Road
Columbus, Ohio 43235
Tracy Kameoka, (614) 354-3021
Contract Compliance Number: 011513
Contract Compliance Expiration Date: August 11, 2025
Benefits to the Public: Improving the Parks Section headquarters will benefit the community by helping to ensure that staff have the proper space needed to efficiently manage the maintenance of parks, trails, and facilities in order to keep them accessible, safe, and user friendly.
Community Input/Issues: The community has expressed the desire for well-kept parks and amenities through public workshops, social media, and direct contact with staff. This project will help the department achieve this goal.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to improve operations and services to the citizens of Columbus.
Fiscal Impact: The expenditure of $95,915.89 was legislated for the 1511 Alum Industrial Interior Renovations Project by Ordinance 0659-2022. This ordinance will provide funding that will modify the previously authorized amount by $15,000.00. $15,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $110,915.89.
Title
To authorize the Director of the Recreation and Parks Department to modify an existing contract with DesignLevel, LLC to provide design services for the 1511 Alum Industrial Interior Renovations Project; to authorize the transfer of $15,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; and to authorize the expenditure of $15,000.00 from the Recreation and Parks Voted Bond Fund. ($15,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify an existing contract with DesignLevel, LLC to provide professional services associated with the 1511 Alum Industrial Interior Renovations Project; and
WHEREAS, it is necessary to authorize the transfer of $15,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $15,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to modify the contract with DesignLevel, LLC for the 1511 Alum Industrial Interior Renovations Project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to modify an existing contract with DesignLevel, LLC to provide design services for the 1511 Alum Industrial Interior Renovations Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $15,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511002-100000 / Facility Assessment Implementation (Voted Carryover) / $2,695,000 / $1,695,570 / ($15,000) / $2,680,000 / $1,680,570
Fund 7702 / P511042-100000 / 1511 Alum Industrial Improvements - Phase 3 (Voted Carryover) / $1,542,378 / $0 / $15,000 / $1,557,378 / $15,000
SECTION 7. That for the purpose stated in Section 1, the expenditure of $15,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.