Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with Camp, Dresser, McKee, Inc. (CDM), for the Sewer System Capacity Model Update, for the Division of Sewerage and Drainage. This ordinance will authorize the establishment of $2,562,564.93 in additional funding. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements or smaller scoped projects, subject to the approval of a contract modification by City Council to provide general engineering services for the Division of Sewerage and Drainage. The potential need for the additional work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another procurement. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
This project will continue development and enhancement of the City's Sewer System Capacity Model (SSCM). The SSCM is the City's long-term commitment to accurately evaluate collection system capacity deficiencies and devise economical solutions to those deficiencies.
The basic services to be provided under this Agreement are professional specialized technical services necessary to update the SSCM from year 2000 to 2006 conditions. The model update is necessary to ensure continued conformance with the existing Consent orders between the City of Columbus and the State of Ohio, ongoing efforts to eliminate sanitary sewer overflows, minimize Water-in-Basement (WIB) occurrences, evaluate future development/expansion of served areas and evaluate collection system capital improvement projects included in the City's Wet Weather Management Plan (WWMP), submitted to the Ohio EPA on July 1, 2005.
B. Contract Compliance No.: 042473650 (MAJ) (Expires 04/12/2008)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund for the purpose of providing the necessary funding required for this expenditure. There will also be an amendment to the 2007 Capital Improvements Budget to provide sufficient budget authority. This legislation will authorize the expenditure of $2,562,564.93 within the Sanitary Sewer Revenue Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a planned contract modification with Camp, Dresser, McKee, Inc., in connection with the Sewer System Capacity Model Update; to authorize the transfer of $562,564.93 within the Sanitary Sewer Revenue Bonds Fund; to authorize the expenditure of $2,562,564.93 within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2007 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($2,562,564.93)
Body
WHEREAS, Ordinance No. 2216-2006, as passed January 29, 2007, authorized the Director of Public Utilities to enter into a professional engineering services contract with Camp, Dresser, McKee, Inc., for general engineering services; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for the ongoing and immediate demand for additional professional engineering, survey, and technical services in order to replace, rehabilitate, or expand existing sanitary, storm, and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it to be in the best interest of the City of Columbus to increase the contract amount to obtain additional general engineering services with CDM, Inc., through the existing contract; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $2,562,564.93 from the Sanitary Sewer Revenue Bonds Fund to cover the legislation; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Camp, Dresser, and McKee, Inc. in connection with the Sewer System Capacity Model Update, at the earliest practicable date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006787 with Camp, Dresser, McKee, Inc., 8800 Lyra Drive, Suite 500, Columbus, Ohio 43240, for professional engineering services for the Sewer System Capacity Model Update, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $562,564.93 within the Sanitary Sewer Revenue Bonds Fund, Fund 665; Object Level Three 6676; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650367 | SWWTP, Prim. Clarifiers & Aeration Tanks | 665367| $562,564.93
TO:
Proj. No. | Proj. Name | OCA | Amount
650460 | Franklin/OSIS/Interconnector (Sewer Sys. Capacity Model Update) | 665460 | $562,564.93
Section 3. That the 2007 Capital Improvements Budget Ordinance No.0733-2007 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650367 | SWWTP, Prim. Clarifiers & Aeration Tanks | $15,179,192.00 | $14,616,627.00 | -$562,565.00)
650460 | Franklin/OSIS/Interconnector (Sewer Sys. Capacity Model Update) | $2,000,000.00 | $2,562,565.00 | (+$562,565.00)
Section 4. That the expenditure of $2,562,564.93, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Revenue Bonds Fund No. 665 | Division 60-05 | Project 650460 | OCA Code 665460 | Object Level Three 6676.
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.