Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to renew and extend the service agreement with Cornerstone OnDemand, Inc., for the Cornerstone OnDemand Learning Management Software System, CyberU Enterprise's annual renewal for the Department of Public Utilities. The Cornerstone OnDemand software has been used by the Department of Public Utilities (DPU) to manage mandatory and optional training for its employees.
The City's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. Due to the proprietary nature of this software system, that is specific to the Department of Public Utilities, it is in the best interest of the City to continue this contract per the sole source procurement provisions of Chapter 329 of the Columbus City Codes and enter into a contract with Cornerstone OnDemand, Inc.
This renewal No. 1 is to provide the necessary funding for continuation of the Cornerstone OnDemand Learning Management Software System, CyberU Enterprise. This renewal No. 1 is in effect for a period of one (1) year through November 7, 2024 and ADD $29,263.22. The cumulative amount including this renewal is $85,257.52. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested and is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor. This contract shall not automatically renew.
SUPPLIER: Vendor Name: Vendor Name: Cornerstone OnDemand, Inc. CC-000683 FID# 13-4068197 Expiration Date: 2/6/2025 DAX Vendor Account #: 000683 does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No.1 is ADD $29,263.22. Cumulative total contract amounts including this renewal No. 1 is $85,257.52
2. Reason additional funds were not foreseen: The need for additional funds were known at the time of the initial contract. This is an annual renewal for the Cornerstone OnDemand Learning Management Software System, CyberU Enterprise and the Department wishes to continue this Cornerstone program. This renewal No. 1 is to extend time and provide the funding for this software system.
3. Reason other procurement processes were not used: Work under this renewal No. 1 is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement. The cost for this renewal is $29,263.22.
Fiscal Impact: $29,263.22 is needed for this service.
$28,410.90 was spent in 2022
$27,583.40 was spent in 2021
Title
To authorize the Director of the Department of Public Utilities to renew and extend a service agreement with Cornerstone OnDemand, Inc. for software support of the Learning Management Software System, CyberU Enterprise in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; and to authorize the expenditure of $29,263.22 from the Electricity Operating, Water Operating, Sewer & Drainage Operating, and the Stormwater Operating Funds. ($29,263.22)
Body
WHEREAS, the Department of Public Utilities utilizes the Cornerstone OnDemand, Inc. for the Cornerstone OnDemand Learning Management Software System, CyberU Enterprise and is the developer of this software; and
WHEREAS, because the City's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city can only purchase annual support and maintenance services from Cornerstone OnDemand, Inc., this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Codes, Section 329; and
WHEREAS, the Department of Public Utilizes wishes to renew and extend this service agreement for a period of one (1) year to November 7, 2024, with the funding based upon budgeted funds and approved by Columbus City Council; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities to authorize the Director to enter into a contract with Cornerstone OnDemand, Inc. for all maintenance and support services associated with the City’s learning management system; service agreement in accordance the sole source provisions of Chapter 329 of the Columbus City Codes; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is authorized to enter into a service agreement with Cornerstone OnDemand, Inc., 1601 Cloverfield Blvd., Suite 620 South, Santa Monica, CA 90404 for the Cornerstone OnDemand Learning Management Software System, CyberU Enterprise for a period of one (1) year, in accordance with the pertinent provisions for sole source procurement of Chapter 329 of the Columbus City Codes.
SECTION 2. That the expenditure of $29,263.22, or so much thereof as may be needed, is hereby authorized in Fund 6100 Sanitary Sewer Operating Fund, Fund 6000 Water Operating Fund, Fund 6300 Power Operating Fund, and Fund 6200 Stormwater Operating Fund, in the amount of $29,263.22 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.