Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract for the construction of the Bikeway Development - Hilltop Connector project. This project consists of the addition of bike lanes and shared lanes to the Hilltop Area.
As part of this project roadways throughout the length of the project will be widened to accommodate bike lanes and shared lanes. Also, bikeway signage and street markings, in accordance with the Columbus Bicentennial Bikeways Plan, will be added.
Project limits are North Eureka Avenue from Westwood Drive north to the City of Columbus boundary and Harper Road from McKinley Avenue west to the City of Columbus boundary.
The anticipated project schedule for construction begins on 5/31/11 and ends on 7/15/11.
In addition to expanding the bicycling routes in the City of Columbus this project will provide for the safety of the bicycling public by clearly marking bicycle lanes and the separation between these and motor vehicle lanes.
The estimated Notice to Proceed date is April 25, 2011. The length of this contract is 45 days from the Notice to Proceed date. 5 bids were received on February 24, 2011 (5 majority, 0 minority) and tabulated on February 25, 2011 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Decker Construction Company $203,185.59 Columbus, OH Majority
Park Enterprise Construction Co. Inc. $210,995.06 Marion, OH Majority
Shelly and Sands, Inc. $216,982.00 Columbus, OH Majority
Strawser Paving Co., Inc $225,802.06 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $253,262.85 Gahanna, OH Majority
Award is to be made to Decker Construction Company, as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
Decker Construction Company's contract compliance number is 310983557 and expires 10/20/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow striping of the roadway as early as possible in the biking season to promote biking safety.
4. FISCAL IMPACT
Funding for this project in the amount of $243,822.71 is available within the Build America Bonds Fund.
Title
To authorize the Director of Public Service to enter into a contract with Decker Construction Company for construction of the Bikeway Development - Hilltop Connector project for the Division of Mobility Options and to provide for construction inspection; to amend the 2011 C.I.B.; to authorize the transfer of funds within the Build America Bonds Fund; to authorize the expenditure of $243,822.71 from the Build America Bonds Fund; and to declare an emergency. ($243,822.71)
Body
WHEREAS, bids were received on February 24, 2011, and tabulated on February 25, 2011, for the Bikeway Development - Hilltop Connector project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2011 C.I.B. and transfer funds within the Build America Bonds Fund for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options in that the contract should be awarded immediately so that the work can begin at the earliest possible time in this cycling season and take full advantage of the safety aspects of the striping; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, OH 43204, for the construction of the Bikeway Development - Hilltop Connector project in the amount of $203,185.59, for the Division of Mobility Options in accordance with the specifications and plans on file in the Office of Support Services; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $40,637.12.
SECTION 2. That the 2011 CIB authorized within ordinance 0266-2011 be amended to provide sufficient authority for this modification as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 590955-100002 / Operation Safewalks - Deshler Avenue / $124,954.00 (Carryover) / ($124,954.00) (Carryover) / $0.00 (Carryover)
746 / 540008-100001 / Sign Upgrades /Street Name Signs / $284,151.00 (Carryover) / ($22,671.00) (Carryover) / $261,480.00 (Carryover)
746 / 540002-100015 / Bikeway Development - Hilltop Connector / $96,198.00 (Carryover) / $147,625.00 (Carryover) / $243,823.00 (Carryover)
SECTION 3. That the transfer of cash and appropriation within The Build America Bonds Fund, 746, be authorized for the Division of Mobility Options, Dept-Div 59-10, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 590955-100002 / Operation Safewalks - Deshler Avenue / 06-6600 / 765502 / $124,954.00
746 / 540008-100001 / Sign Upgrades /Street Name Signs / 06-6600 / 540801 / $22,671.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 540002-100015 / Bikeway Development - Hilltop Connector / 06-6600 / 746541 / $147,625.00
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $243,822.71 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746, as follows:
Division of Mobility Options, Dept-Div 59-10:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
746 / 540002-100015 / Bikeway Development - Hilltop Connector / 06-6631 / 746541 / $243,822.71
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.