Explanation
Background:
This ordinance authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into a contract with Oracle America, Inc. for the renewal of software maintenance and support services for the period of May 31, 2011 through May 30, 2012 to be paid on a quarterly basis.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and maintenance and support for CourtView 2000, the Municipal Court Clerk's case management system, in accordance with the sole source provisions Section 329 of the Columbus City Code. Oracle support and maintenance has been ongoing since 2002 at the same cost of $46,464.00 per year.
Compliance number: Oracle America, Inc. compliance # 94-2805249
Expiration Date: 5/19/2012
In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: There is an immediate need to enter into a contract with Oracle America, Inc. for the continuity of Oracle maintenance and support services.
Fiscal Impact: The amount of $46,464.00 is available within the Franklin County Municipal Court Clerk Computer Fund.
Title
To authorize and direct the Franklin County Municipal Court Clerk to enter into a contract with Oracle America, Inc. for maintenance and support services in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $46,464.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($46,464.00)
Body
Whereas, it is necessary to enter into a contract with Oracle America, Inc. for ongoing maintenance and support services for the Municipal Court Clerk's case management system for the period of May 31, 2011 through May 30, 2012 to be paid on a quarterly basis; and
Whereas, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
Whereas, an emergency exists in the daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to enter into a contract with Oracle America, Inc. for ongoing and uninterrupted support services thereby preserving the City's public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Municipal Court Clerk be and is hereby authorized and directed to enter into a contract with Oracle America, Inc. for maintenance and support services for the period of May 31, 2011 through May 30, 2012, to be paid on a quarterly basis.
Section 2. That the expenditure of $46,464.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, organization 2601, fund 227, subfund 02, oca 260208, object level one-03, object level three - 3369.
Section 3. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.