Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. On November 1, 2021 at 1:00 pm, the Department of Technology (DoT) opened RFQ020175. The Jasper Group International, Inc submitted the lowest, responsive bid of the two received. The other bid, totaling $ 163,429.15, was submitted by IT Savvy.
Both responses were evaluated based on the vendor’s ability to provide hardware monitoring services, advanced support, parts replacement, and pricing. Based on this evaluation, DoT recommends that the award be made to the The Jasper Group International, Inc. The term of the contract shall be one year, beginning on December 1, 2021 and ending on November 30, 2022 at a total cost of $69,620.00. Subject to mutual agreement, the above-described contract can be extended for four (4) additional one (1) year terms.
This ordinance also authorizes the expenditure of $69,620.00 for the above-described services.
FISCAL IMPACT
The funds for this expenditure are budgeted and available within the Department of Technology, Information Services Division Operating Fund.
EMERGENCY
Emergency designation is requested to avoid lapsed services and coverages.
CONTRACT COMPLIANCE
Vendor Name: The Jasper Group International, Inc.
CC#/F.I.D. #: 27-0283280
D365 Vendor Acct. #: 011453
Title
To authorize the Director of the Department of Technology (DoT) to enter into contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems; to authorize the expenditure of $69,620.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($69,620.00).
Body
WHEREAS, on November 1, 2021 at 1:00 pm, the Department of Technology (DoT) opened RFQ020175; and
WHEREAS, The Jasper Group International, Inc submitted the lowest, responsive bid; and
WHEREAS, the Department of Technology wishes to enter into contract with The Jasper Group International, Inc. for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with The Jasper Group International, Inc. for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems to avoid lapsed services and coverages, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with The Jasper Group International, Inc. for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems, from December 1, 2021 through November 30, 2022 at a cost of $69,620.00.
SECTION 2: That the expenditure of ($69,620.00), or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (See attachment: 2942-2021EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.