Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a planned contract modification (Mod #2) with Brown and Caldwell Ohio, LLC for the Blueprint Columbus Community Outreach program. In 2013, the Department entered into a contract with Brown and Caldwell for community outreach and education related to the Department of Public Utilities' Integrated Plan, now known as Blueprint Columbus. The purpose of the contract is to support the Department's development of Blueprint Columbus, which is to be submitted to Ohio EPA in September 2015. This is the third year of a planned three year outreach effort.
1.1 Amount of additional funds to be expended: $342,578.53
Original contract (2013): $430,000.00
Modification #1 (2014): $517,421.47
Modification #2 (2015): $342,578.53
Total estimated cost: $1,290,000.00
The total planned amount of the outreach contract is $1,290,000.00.
1.2. Reasons additional goods/services could not be foreseen:
As stated in the original ordinance number 0415-2013, this is a multi-year agreement and this is the second planned modification.
1.3. Reason other procurement processes are not used:
This was a planned contract modification identified in the original contracting legislation. The Brown and Caldwell Team is familiar with the project and will provide continuity in completion of the agreement in the best interests of the City.
1.4. How cost of modification was determined:
A Cost Summary was submitted by the Consultant and reviewed and approved by Department personnel.
CONTRACT COMPLIANCE NO: 94-1446346 | MAJ | Exp. 03/18/2016
EMERGENCY DESIGNATION: Emergency designation is requested at this time. This is necessary to allow Brown and Caldwell to complete the outreach by the Ohio EPA September 2015 deadline.
FISCAL IMPACT: To transfer within and expend up to $342,578.53 from Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with Brown and Caldwell Ohio, LLC for community outreach and education to support the Department of Public Utilities' Blueprint Columbus Plan, to authorize the transfer within and expenditure of $342,578.53 from the Sanitary Sewer General Obligation Bond Fund and to declare an emergency. ($342,578.53).
Body
WHEREAS, Contract No. EL014039 was authorized by Ordinance No. 0415-2013, passed March 1, 2013, was executed on March 11th, 2013, and approved by the City Attorney on March 14, 2013; and
WHEREAS, Contract No. EL015187 was authorized by Ordinance No. 2572-2013, passed December 9, 2013, was executed the Director on January 15, 2014, approved by the City Attorney on January 16, 2014, and certified by the City Auditor January 21, 2014; and
WHEREAS, in 2012, the Department of Public Utilities entered into an agreement with Ohio EPA that requires the Department to submit a new plan to Ohio EPA in September 2015, which plan will eliminate sewer overflows as required by the Clean Water Act; and
WHEREAS, the new plan, known as Blueprint Columbus, will focus on neighborhood work, such as eliminating sources of clear water from sanitary sewers and residential laterals, and disconnecting downspout connections, while also increasing green infrastructure to treat stormwater; and
WHEREAS, the Department needs to enter into a dialogue with the community regarding the desirability and acceptability of Blueprint Columbus, as it will be much more intrusive in our neighborhoods; and
WHEREAS, the community outreach program is a three year effort, requiring a modification to the Brown and Caldwell contract; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into planned contract modification with Brown and Caldwell LLC for the Blueprint Columbus Outreach Project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify contract EL014039 for the Blueprint Columbus Community Outreach program with Brown and Caldwell LLC, 4700 Lakehurst Court, Suite 100, Columbus, Ohio 43016 in accordance with the terms and conditions as shown in the contract modification on file in the Administration office of the Department of Public Utilities.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $342,578.53 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Object Level Three 6676 as follows:
From:
Project No. | Project Name | OCA Code | change
650404-100041 | 2014 Annual Lining | 640441 | -$342,578.53
To:
Project No. | Project Name | OCA Code | change
650004-100000 | Public Information Outreach (Blueprint Columbus) | 664004 | +$342,578.53
SECTION 3. That the 2014 Capital Improvements budget is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Project No. | Proj. Name | Current | Revised | change
650404-100041 | 2014 Annual Lining | $488,882 | $146,304 | (-$342,579)
650004-100000 | Public Information Outreach | $0 | $342,579 | (+342,579)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $342,578.53 from the Sanitary Sewer General Obligation Bond Fund for the Public Information Outreach Project | Fund 664 | Div. 60-05 | Object Level Three 6676
Fund No. | Project No. | Project Name | OCA Code | change
650004-100000 | Public Information Outreach (Blueprint Columbus) | 664004 | +$342,578.53
SECTION 5. That the said firm, Brown and Caldwell, LLC, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.