Explanation
BACKGROUND: This legislation appropriates funding for the joint Ohio State University ("OSU") - Columbus Division of Police ("CPD") Crime Interdiction Security Initiative. A long-standing, mutual-aid collaboration has been in place between both agencies with established guidelines for mutual assistance and use of resources to address criminal activity and emergencies that occur across jurisdictional lines. One of the provisions of the 2012-2014 MOU is that OSU will reimburse the City of Columbus for all overtime and benefit costs for sworn CPD officer overtime worked for the initiative activities. The maximum amount of OSU reimbursement to the City for these costs is $150,000.00 per academic year. The 2013-14 academic year grant-reimbursable expenditures were $124,667.81, and the 2014-15 academic year grant-reimbursable expenditures were $137,297.79. A new MOU term will begin with the 2015-2016 academic year.
The Interdiction Project activities and timing are determined via collaborative planning by OSU and CPD personnel. Examples of additional law enforcement activity periods would include student move-in/out times, the start of academic classes and high profile campus events. The 2015-2016 OSU academic year and the initiative were concurrently scheduled and began August, 2015.
Expenditure corrections will be processed to reverse any General Fund expenditures and charge them to the Initiative once the city accounting system has set up the appropriation.
EMERGENCY DESIGNATION: Emergency legislation is necessary to expedite the appropriation of the funding for the OSU Crime Interdiction Security Initiative, which began in August, 2015.
FISCAL IMPACT: This ordinance authorizes the appropriation of $150,000.00 for CPD sworn overtime expenditures and benefits for the OSU Crime Interdiction Security Initiative. All funds appropriated are reimbursable from OSU through an OSU-CPD MOU. Any Initiative expenditures charged to the General Fund in advance of the appropriation availability will be expenditure corrected and charged to the Initiative as soon as the appropriation is established and available for accounting activity.
Title
To authorize an appropriation of $150,000.00 from the unappropriated balance of the General Government Grant Fund to the Division of Police for the OSU Crime Interdiction Security Initiative (2015-2016); to authorize General Fund expenditures for Initiative activities occurring prior to the appropriation availability to be expenditure corrected to the General Government Grant Fund when the appropriation is available; and to declare an emergency ($150,000.00).
Body
WHEREAS, The Ohio State University and the City of Columbus Division of Police entered into an MOU establishing guidelines for mutual assistance and use of resources to address criminal activity and emergencies that occur across jurisdictional lines; and
WHEREAS, The Ohio State University will provide reimbursement to the City of Columbus Division of Police for all overtime and benefit costs for sworn CPD officer overtime worked for the OSU Crime Interdiction Security Initiative activities up to a maximum of $150,000.00 per academic year; and
WHEREAS, an appropriation is needed to cover the costs associated with the academic year 2015-2016 OSU Crime Interdiction Security Initiative; and
WHEREAS, pending establishment of the OSU Crime Interdiction Security Initiative (2015-2016) appropriation, City General Funds will be expended for CPD Interdiction costs and correctly charged to the appropriation via expenditure correction when the appropriation becomes available for accounting activity; and
WHEREAS, funds need to be made available at the earliest possible time because the 2015-2016 OSU academic year and Crime Interdiction Security Initiative activities were concurrently scheduled and began August, 2015; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety in that it is immediately necessary to appropriate $150,000.00 and authorize city General Fund expenditures and expenditure corrections for the 2015-2016 academic year OSU Crime Interdiction Security Initiative overtime costs, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of the City General Funds is authorized for the start-up activities of the OSU Crime Interdiction Security Initiative (2015-2016), and CPD overtime costs and all of the expenditures will be corrected to the Initiative when the city appropriation for the Initiative is available for accounting activity.
SECTION 2. That from the unappropriated monies in the General Government Grant Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the 2015-2016 OSU academic year the sum of $150,000.00 is appropriated as follows:
DIV FUND OBJ1 OBJ3 OCA GRANT AMOUNT
30-03 220 01 1127 331505 331505 3,530.80
30-03 220 01 1131 331505 331505 117,693.21
30-03 220 01 1161 331505 331505 22,950.18
30-03 220 01 1171 331505 331505 1,706.55
30-03 220 01 1173 331505 331505 4,119.26
This appropriation is effective upon receipt of the fully-executed agreement.
SECTION 3. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 4. That the monies appropriated in the foregoing Section 2 shall be paid upon order of the Director of Public Safety; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. At the end of the 2015-16 OSU academic year period, any repayment of unencumbered balances required by OSU is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable agreements.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.