Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc., for the installation of generators for the Public Service Department. These emergency back-up generators will be used to provide electrical power to the facility in the event of service interruption. These generators will be installed at the following Public Service locations:
North Outpost, 500 Scherers Court
Main Outpost, 1850 East 25th Avenue
Central Outpost, 1355 McKinley Avenue - Unit B
Central Outpost, 1355 McKinley Avenue - Unit F
In addition, a partial service generator for overhead doors will be installed at:
Morse Road Refuse Collection Facility, 4260 Morse Road
Formal bids were solicited and the City recived two bids on June 7, 2018 as follows (0 FBE, *1 HL1, 0 MBE):
*Knight Electric, Inc. $624,955.00
ProLine Electric, Inc. $697,530.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Knight Electric, Inc.
Emergency action is requested to so the emergency back-up generators can be installed at various Public Service locations so that these locations can remain in operation during power outages, thereby ensuring ongoing and unimpeded services to the residents of Columbus.
Knight Electric, Inc. Contract Compliance No. 31-1409432, expiration date August 31, 2018.
Fiscal Impact: This legislation authorizes an expenditure of $624,955.00 from the Streets and Highways Bond Fund with Knight Electric for the installation of generators for the Public Service Department. The funds were budgeted within the Streets and Highways Bonds Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Finance and Management to enter into a contract with Knight Electric, Inc., for the installation of generators for the Public Service Department; to authorize the expenditure of $624,955.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($624,955.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Streets and Highways Bond Fund; and
WHEREAS, the Office of Construction Management desires to enter into a contract for the installation of generators for the Public Service Department; and
WHEREAS, Formal bids were solicited and the City recived two bids on June 7, 2018; and
WHEREAS, Knight Electric, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $624,955.00 from the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Knight Electric for the installation of generators for the Public Service Department, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530292-100000 / Facilities - North Outpost Renovations (Voted Carryover) / $2,000,000.00 / ($526,395.00) / $1,473,605.00
7704 / P590130-100035 / Facilities - Generator Purchase and Install (Voted Carryover) / $0.00 / $526,395.00 / $526,395.00
SECTION 2. That the transfer of $526,395.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530292-100000 (Facilities - North Outpost Renovations), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590130-100035 (Facilities - Generator Purchase and Install), Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction with Knight Electric, Inc., for the installation of generators for the Public Service Department.
SECTION 4. That the expenditure of $624,955.00, or so much thereof that may necessary in regards to the action authorized in SECTION 3 is hereby authorized in the Streets and Highways Bond Fund, Fund 7704 in Object Class - 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.