Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a service agreement with Day & Manofsky Funeral Service LLC for the provision of indigent cremations as needed for the City of Columbus.
Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services for this contract will include: processing, negotiating, and auditing indigent cremation claims.
Bid Justification: Formal Bid # RFQ029775 was opened on April 14, 2025 for the processing of indigent cremations. One response was received from Day & Manofsky Funeral Service LLC. The evaluation committee comprised of personnel from the Division of Support Services reviewed the submission and scored the bid based upon the criteria within the solicitation. Based on the average score from the committee, the bid was recommended to be awarded to Day & Manofsky Funeral Service LLC effective July 1, 2025. The specifications within the RFP allows for the option of three (3) one (1) year renewals. Furthermore, Day & Manofsky Funeral Service LLC was the only bidder to respond when put out for bid. We plan to put this contract out to bid again in 2029.
SUPPLIER: Day & Manofsky Funeral Service LLC, Vendor # 012847, contract compliance # 61-1688640, expires 2/13/2027
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $320,000.00 is needed and budgeted in the 2025 Support Services General Fund Budget for this expenditure.
$318,536.99 was spent for this purpose in 2024.
$288,155.23 was spent for this purpose in 2023.
Emergency Designation: Emergency designation is needed to avoid a lapse in funding so these essential services can continue uninterrupted.
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a service agreement with Day & Manofsky Funeral Service LLC for indigent cremation services; to authorize the expenditure of $320,000.00 from the General Fund; and to declare an emergency. ($320,000.00).
Body
WHEREAS, Chapter 145 of Columbus City Code and Section 9.15 of the Ohio Revised Code require the City to sustain the cost of burials of indigent persons under certain circumstances; and
WHEREAS, Formal Bid # RFQ029775 was opened on April 14, 2025 and, following a review process, the contract for indigent cremation services was awarded to Day & Manofsky Funeral Service LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into an agreement for indigent cremation services with Day & Manofsky Funeral Service LLC in order to fulfill the requirements of Chapter 145 of Columbus City Code and Section 9.15 of the Ohio Revised Code; for the immediate preservation of the public health, welfare, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized enter into contract with Day & Manofsky Funeral Service LLC for indigent cremation services. This contract is for an initial term of [one] year with (3) additional one (1)-year renewal options.
SECTION 2. That the expenditure of $320,000.00 or so much thereof as may be needed, be and the same hereby is authorized in Fund 1000 General Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Safety and the Administrator of the Division of Support Services.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.