Explanation
BACKGROUND:
A) Need: The Division of Police needs to purchase a one (1) year maintenance and support agreement with Sagem Morpho, Inc., in order to maintain the Automated Identification Management System (AIMS).
B) Bid Information: Since Sagem Morpho, Inc. is the company that has a patent on the system and the sole company offering this unique service, pricing was determined through a negotiation process.
C) Contract Compliance No: 33-0154789.
D) Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the funds to become available for the purchase of the maintenance contract for the continued operation of the AIMS system for Division of Police. Need is critical due to the fact that the current term of the maintenance contract expired February 28, 2004.
2. FISCAL IMPACT:
This purchase of $184,990.44 for the contract is from funds identified, appropriated and budgeted for this purpose in the 2004 General Fund Budget.
Title
To authorize and direct the Director of Public Safety to enter into a contract for (AIMS) maintenance with Sagem Morpho, Inc., for the Division of Police in accordance with the Sole Source procurement, to authorize the expenditure of $184,990.44 from the General Fund; and to declare an emergency. ($184,990.44).
Body
WHEREAS, the Division of Polic purchased an Automated Identification Management System (AIMS) by means of a Request For Proposal (RFP) process in March, 1992 and subsequent maintenance support contract from Sagem Morpho, Inc.; and
WHEREAS, the accurate and continual operation of the AIMS system is critical to police identification and investigations; and
WHEREAS, the Division of Police, Department of Public Safety needs to purchase a one year maintenance and support agreement; and
WHEREAS, Sagem Morpho, Inc. is the sole company that can provide this unique service; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of section 329-07c (sole source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a one year contract for the support and maintenance of the (AIMS) system in order to preserve the public health, peace, property, safety and welfare, now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Safety Director be and is hereby authorized and directed to purchase a yearly maintenance contract from Sagem Morpho, Inc. in the total amount of $184,990.44 for the Division of Police, Department of Public Safety.
Section 2. That the expenditure of $184,990.44 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ #1 OBJ #3 OCA AMOUNT
30-03 010 03 3372 300764 $184,990.44
Section 3. That said contract be awarded in accordance with provision of Section 329.07c (sole source) of the Columbus City Code, 1959.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordiance is hereby declared to be an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.