Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with CDW Government LLC, utilizing the State Contract RSC024735, expiring on 2/27/2028, for the procurement of the Palo Alto licenses and professional services.
The City utilizes the Palo Alto Firewall as the core City firewall service which provides all inbound and outbound internet connections to the City. This purchase includes additional licenses for the Palo Alto for three (3) years, including the professional services to implement the modules associated with the additional licenses. These new features will enable additional security controls associated with Data Loss Prevention (DLP), Internet of Things (IoT), and AIOperations. This will improve the City's security controls through our external Palo Alto firewall. This ordinance will fund three (3) years of licensing. The cost savings of funding three years up front versus funding one year at a time is significant and the most economical option. The contract term will be three years from the date of a confirmed purchase order.
The Department of Technology, Fiscal Department, requested quotes from vendors listed on the State Term Contract RSC024735 for the procurement of the Palo Alto licenses and professional services. The City received four (4) responses. The responding firms were:
Company Name Bid Amount City/State ODI Certification
|
Western Reserve Tech (Gowrt) |
$294,806.00 |
Solon, OH |
N/A |
|
CDW Government LLC |
$289,671.68 |
Dublin, OH |
N/A |
|
IntelliTech Systems Inc |
$292,422.80 |
Columbus, OH |
N/A |
|
Liona Enterprises |
$294,830.62 |
Cincinnati, OH |
N/A |
Award is to be made to CDW Government LLC as the lowest responsive and responsible and best bidder for their bid of $289,671.68. This ordinance is contingent on the passage of ordinance 3007-2024.
FISCAL IMPACT:
The cost associated with this legislation for CDW Government LLC, to purchase Palo Alto licenses and professional services application products is $289,671.68. Funding for this purchase is budgeted and available in the Department of Technology, Information Services Division, and Information Service Operating Fund.
This ordinance is contingent on the passage of Ordinance 3007-2024, which authorizes a transfer within the Information Services Operating fund.
EMERGENCY:
Emergency designation is requested in order to enable additional security controls associated with Data Loss Prevention (DLP), Internet of Things (IoT), and AIOperations and improve the City's security controls through our external Palo Alto firewall as quickly as possible.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government LLC; EBO_CC#034427 Expiration: January 3, 2025.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with CDW Government LLC, for the procurement of the licenses and professional services for the Palo Alto Firewall; to authorize the expenditure of $289,671.68 for the above-described purpose from the Information Services Operating Fund; and to declare an emergency. ($289,671.68)
Body
WHEREAS, the City utilizes Palo Alto Firewall as the core City firewall service which provides all inbound and outbound internet connections to the City; and
WHEREAS, there is a need for additional licenses for the Palo Alto for three (3) years, including the professional services to implement the modules associated with the additional licenses. This will improve City's security controls through our external Palo Alto firewall; and
WHEREAS, the Department of Technology solicited quotes from vendors part of the State Contract RSC024735 for the procurement of the Palo Alto licenses and professional services; and
WHEREAS, the award is to be made to CDW Government LLC as the lowest, most responsive bidder; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with CDW Government, LLC in the amount of $289,671.68 for the purchase of Palo Alto licensing and services for the term of three years from a confirmed Purchase Order; and
WHEREAS, it is also necessary to authorize the expenditure of $289,671.68; and
WHEREAS, this ordinance is contingent on passage of Ordinance 3007-2024, which authorizes a transfer within the Information Services Operating fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology it has become immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with CDW Government, LLC, to procure various Palo Alto licenses and professional services at a cost of $289,671.68; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized, on behalf of the Department of Technology, to establish a purchase order with CDW Government, LLC for the purchase of Palo Alto licensing and services in the amount of $289,671.68 through the State Contract RSC024735, expiring on 2/27/2028, for a term of three years from the date of a confirmed purchase order.
SECTION 2. That the expenditure of $289,671.68, or so much thereof as may be necessary, is hereby authorized as provided on the attachment of this ordinance. (see attachment 3178-2024 EXP).
SECTION 3. That this ordinance is contingent on passage of Ordinance 3007-2024 which authorizes a transfer within the Information Services Operating Fund.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.