Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Trucco Construction Company for the Poindexter Village Roadways Phase 3 project and to provide payment for construction, construction administration and inspection services.
This contract consists of one roadway reconstruction, the extension of one existing roadway, and resurfacing of four streets. Improvements will consist of storm sewer, sanitary sewer, water main, sidewalks, brick repair, shared use path, street lighting, street trees associated with the Poindexter Village redevelopment project, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, plans at 3415 Drawer E and City of Columbus Construction and Material specifications set forth in the Invitation For Bid (IFB).
The estimated Notice to Proceed date is August 13, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on June 19, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Trucco Construction Company $2,346,350.42 Delaware, OH Majority
Shelly and Sands, Inc. $2,623,521.05 Columbus, OH Majority
Complete General Construction $2,751,133.52 Columbus, OH Majority
Award is to be made to Trucco Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,346,350.42. The amount of construction administration and inspection services will be $234,635.04. The total legislated amount is $2,580,985.46.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Trucco Construction Company is CC004988 and expires 3/21/20.
3. PRE-QUALIFICATION STATUS
Trucco Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,492,731.22 are available within the Streets and Highways Bonds Fund, Fund 7704. Funds in the amount of $88,254.24 are available within the Water G.O. Bonds Fund, Fund 6006. It is necessary to transfer funds within the Water G.O. Bonds Fund, Fund 6006, to align spending in the proper project. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete the needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to authorize the transfer of funds within the Water Bonds Fund; to authorize the Director of Public Service to enter into contract with Trucco Construction Company for the Poindexter Village Roadways Phase 3 project; to authorize the expenditure of up to $88,254.24 from the Water Bonds Fund and up to $2,492,731.22 from the Streets and Highways Bond Fund for the Poindexter Village Roadways Phase 3 Project; and to declare an emergency. ($2,580,985.46)
Body
WHEREAS, the Department of Public Service is engaged in the Poindexter Village Roadways Phase 3 project; and
WHEREAS, the work for this project consists of one roadway reconstruction, the extension of one existing roadway, and resurfacing of four streets. Improvements will consist of storm sewer, sanitary sewer, water main, sidewalks, brick repair, shared use path, street lighting, street trees associated with the Poindexter Village redevelopment project, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, plans at 3415 Drawer E and City of Columbus Construction and Material specifications set forth in the Invitation For Bid (IFB).; and
WHEREAS, Trucco Construction Company will be awarded the contract for the Poindexter Village Roadways Phase 3 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Poindexter Village Roadways Phase 3 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 6006, the Water G.O. Bonds Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the expenditure of $88,254.24, or so much thereof as may be needed, in Fund 6006 (Water G.O. Bonds Fund); and
WHEREAS, it is necessary to authorize the expenditure of $2,492,731.22, or so much thereof as may be needed, in Fund 7704 (Streets and Highways Bond Fund); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Trucco Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
6006 / P690391-100000 / HCWP A&B Raw & Finished Water Pumps (Voted Carryover) / $200,000 / ($88,255.00) / $111,744.00
6006 / P690236-100000 / Water Main Rehab. (Voted Carryover) / $1.00 / $88,255.00 | $88,256.00
SECTION 2. That the transfer of $88,254.24, or so much thereof as may be needed, is hereby authorized within Fund 6006 (Water G.O. Bonds Fund), from Dept-Div 6009 (Water), Project P690391-100000 (HCWP A&B Raw & Finished Water Pumps), Object Class 06 (Capital Outlay) to Dept-Div 6009 (Water), Project P690236-100000 (Water Main Rehab. (Poindexter Village Ph. III WL Imp's)), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction contract with Trucco Construction Company, 3531 Airport Drive, Delaware, Ohio, 43015, for the Poindexter Village Roadways Phase 3 project in the amount of up to $2,346,350.42 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $234,635.04.
SECTION 4. That the expenditure of $88,254.24, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water G.O. Bonds Fund), Dept-Div 6009 (Water), Project P690236-100000 (Water Main Rehab. (Poindexter Village Ph. III WL Imp's) (CA-CI)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $2,492,731.22, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590416-100006 (Poindexter Village Roadways Phase 3), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.