Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into contract with Complete General Construction Company, Inc., for the construction of the Cleveland Ave./Morse Rd. Drainage Improvements Project and the Strimple, Kilbourne Minerva, Avenues Assessment Sewer Project, and to pay a maximum of $3,060,313.28 for the construction contract; and the cost of the construction administration and inspection services with the Dept. of Transportation.
This project is necessary to construct stormwater and sanitary sewer improvements within an existing neighborhood located along Cleveland Avenue, north of Morse Road, on the northeast side of the City. By combining both the sanitary and stormwater improvements projects, the City will be able to minimize the impact that the construction activities will have upon the residents benefitting from this new infrastructure.
2. BID INFORMATION:
The Director of Public Utilities publicly opened four competitive bid proposals on March 8, 2006. The results of these bids were: Complete General Construction Company submitted a bid of $2,782,102.98| Nickolas M. Savko & Sons submitted a bid of $2,839,701.12| Kokosing Construction Company-$2,885,300.40| and the George J. Igel Company-$2,920,445.40. Bid is recommended to the lowest, best, responsive and responsible bidder.
3. FISCAL IMPACT:
This project is being constructed in accordance with the special assessment provisions of the Columbus City Codes. Funding for this project is being provided by a note from the City of Columbus's Treasury Investment Board (Ord. 0992-2006). Upon completion of the project, property owners will be notified of their final assessment for the improvements. After payments have been accounted for, the City will bond the remaining balance of the property owners share of the project. This bond will then be retired from proceeds from the special assessment receipts included within the individual property owner's property tax bill over a ten year period.
4. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting Council to consider this measure an emergency measure for purposes of immediately causing the procurement of the construction services that are necessary to install the urgently required sanitary sewer system that is needed to address groundwater pollution concerns in residential and commerical properties surrounding this project.
Title
To authorize the Director of Public Utilities to enter into a contract with the Complete General Construction Company, Inc., for the construction of the Cleveland Ave./Morse Rd. Drainage Improvement Project and the Strimple, Kilbourne and Minerva Avenues Assessment Project; to authorize the expenditure of $3,060,313.28 for the cost of construction services; to authorize the appropriation and expenditure of $294,168.66 from within the Sanitary Sewer Assessment Fund; the appropriation, transfer and expenditure of $1,299,438.17 from the Sewer System Reserve Fund to the Sewer Assessment Fund; the transfer of $126,024.45, and expenditure of $1,466,706.45 from the Storm Sewer Bond Fund; to amend the Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency. ($3,060,313.28)
Body
WHEREAS, Resolution 172X-2003, as adopted June 16, 2003 established Columbus City Council's declaration for the necessity to provide sanitary sewer improvements with the Strimple, Kilbourne, and Minerva Avenues Assessment Sewer Project; and declared it necessary for the Director of Public Utilities to cause the preparation of plans and specifications required for the construction of said improvements under an assessment procedure; and
WHEREAS, Ordinance No. 1776-2004 as passed October 18, 2004 declared the determination of Columbus City Council to proceed with the construction of the sanitary sewer improvements associated with the Strimple, Kilbourne, and Minerva Avenues Assessment Sewer Project, in accordance with the assessment procedures set forth by the Columbus City Charter; and
WHEREAS, four competitive bids for construction of the Strimple, Kilbourne, and Minerva Avenues Assessment Sewer Project and a companion stormwater system improvement project that is being incorporated with this project; were received on March 8, 2006; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the aforementioned construction services, and to be authorized to expend sufficient funds for the payment of construction inspection and prevailing wage coordination services associated with the subject project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities in that it is immediately necessary for this Council to authorize the Director of Public Utilities to execute a contract with Complete General Construction Company, Inc., for the construction of the Strimple, Kilbourne, and Minerva Avenues Assessment Sewer Project, that is urgently needed to eliminate groundwater pollution hazards to the project area; to authorize the appropriation and expenditure of funds; and an amendment to the 2006 Capital Improvements Budget to accommodate said expenditure; for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to appropriate the proceeds of the note issued by authority of Ordinance 0992-2006, for purposes of funding the property owners' share of the sanitary sewer improvements for the Strimple/Kilbourne/Minerval Avenues Assessment Sewer Project| Subfund No. 581| Obj. Level Three 6630| OCA Code 662619| Amount: $294,166.86.
Section 2. That the City Auditor is hereby authorized to transfer $126,024.45 within the Storm Sewer Bond Fund, Fund No. 685, Division of Sewerage and Drainage, Division 60-15, as follows:
FROM:
610704| Linden Area Storm Imp. | OCA Code: 685704| OL3: 6621| $126,024.45
TO:
610945| Cleveland Ave/Morse Rd. Drain. | OCA Code: 685945| OL3: 6621| $126,024.45
Section 3. That from the unappropriated monies in the Sewerage System Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $1,299,439.97 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10; Object Level Three 5502, OCA Code 901654.
Section 4. That the City Auditor is hereby authorized and directed to transfer $1,299,439.97, to the Sewer Assessment Fund No. 662| Strimple, Minerva, Kilbourne Assessment Subfund No. 581, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 5. That the City Auditor is hereby authorized to appropriate a total of $1,299,439.97 within the Sewer Special Assessment Fund No. 662| Div. 60-05| Strimple/Minerva/Kilbourne Subfund No. 581| OCA Code No. 662619| Object Level Three No. 6630| Amount: $1,299,439.97.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Strimple, Kilbourne, and Minerva Avenues Assessment Sewer Project, and the Cleveland Ave./Morse Rd. Drainage Improvements Project; with the lowest, best, responsive and responsible bidder, Complete General Construction Company, Inc., 1251 East Fifth Avenue, Columbus, Ohio 43212, in the amount of $2,782,102.98 in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage; to obtain the necessary construction inspection and prevailing wage coordination services and to pay up to a maximum of $278,210.30 thereof.
Section 8. That for the purpose of paying the cost of the construction contract, together with inspection and prevailing wage coordination services for the improvements, the expenditure of $3,060,313.28, or as much thereof as may be needed, is hereby authorized from Division of Sewerage and Drainage as follows:
Div. 60-05| Fund 662| Strimple/Minerva/Kilbourne Subfund No. 581| OCA Code No. 662619| Object Level Three No. 6630| Amount: $1,593,606.83; and
Div. 60-15| Fund 685| Project: 610945| Cleveland Ave./Morse Rd. Drainage Imp.| OCA 685945|Object Level Three No. 6621| Amount: $1,466,706.45.
Section 9. That the 2006 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject stormwater and sanitary sewer improvements project:
CURRENT:
Project 650619-Strimple/Minerve/Kilbourne - $0
Project 610945 - Cleveland Ave./Morse Rd. Drainage Imp. - $1,340,682
Project 610704 - Linden Area Storm Imp. - $1,235,941
AMENDED TO:
Project 650619-Strimple/Minerva/Kilbourne-$1,593,606.83 |Fund 662-Sanitary Assessment Fund
Project 610945 - Cleveland Ave./Morse Rd. Drainage Imp. - $1,466,707 (+$126,025)
Project 610704 - Linden Area Storm Imp. - $1,109,916 (-$126,025)
Section 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.