Explanation
Background: This legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable (long, thin strands arranged in bundles used to transmit light signals over long distance). This installation will allow connectivity between the City's Data Center facility and the new Fleet Management Facility located at 4211 Groves Road. Also, this installation will allow for high speed fiber connectivity to various city agencies associated with voice, video and data communications. These services are needed to begin prior to the end of this year, 2007 and will commence upon approval of this ordinance and the associated certified purchase order.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site and advertised in the City Bulletin on August 11, 2007; while the bid was posted the Department held a pre-bid meeting, of which eight (8) contractors attended.
On September 21, 2007 the Department of Technology received and opened five (5) bids, associated with SA002591, all identified as majority owned vendors; of the five (5) bids two or deemed non-responsive; Metropolitan Communications Group, Inc. ($119,038.42), which was the lowest numerical bid yet deemed non-responsive to section P-3 (requires that proposed substitutions be specified together with amounts to be added to or deleted from the base bid). Also, the lowest numerical bid was deemed non-responsive to section 1.1.3.1.1. This section requires that the City's existing cable remains safely secured and in service until removal is approved by the City. The second lowest numerical bid came from Thayer Power and Communication Line Construction Co., Inc. ($129,783.30); deemed non-responsive to section P-2 (requesting for names and addresses of parties with interest in the bid), section P-23 R-1 (requesting equipment available for the project, R-2 (requesting management experience), section R-3 (requesting the ability to provide experienced manpower to perform the work). The third lowest numerical bid came from Gudenkauf Corporation ($150,906.00) and was deemed responsive. The Fishel Company dba Team Fishel ($228,006.60) was the fourth lowest numerical bid, and Turn-Key Network Solutions, Inc. ($257,575.50) was the fifth lowest numerical bid.
After reviewing the bids, it was recommended that the award be made to Gudenkauf Corporation, in the amount of $150,906.00, as they were the overall lowest, responsive, responsible and best bidder per specification.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: Funds for this contract, totaling $150,906.00 have been identified in the Fleet Management Fund under OCA 514013 Object Level 3 code 6649.
Emergency: emergency legislation is required to facilitate prompt contract execution and related payment for services.
Contract Compliance: 310908234 Expiration Date: 08/24/2008
Title
To authorize the Director of Technology to enter into contract with Gudenkauf Corporation for the installation of fiber optic cable and related services; and to authorize the expenditure of $150,906.00; and to declare an emergency ($150,906.00)
Body
WHEREAS, this legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for installation of fiber optic cable connectivity; and
WHEREAS, the installation will allow connectivity between the City's Data center Facility and the new Fleet Management Facility located at 4211 Groves Road. Also, this installation will allow for high speed fiber connectivity to various city agencies associated with voice, video and data communications; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Section 329; and
WHEREAS, that the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in this it is necessary to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable connectivity, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology now and is hereby authorized to enter into a contract with Gudenkauf Corporation, in the amount of $150,906.00 for the installation of fiber optic connectivity.
SECTION 2. That the expenditure of $150,906.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 513|OCA Code: 514013|Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $150,906.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.