Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with K&W Roofing, Inc., in the amount of $372,418.00 for the renovation of the roofs at Fire Station 4, 303 Winchester Pike, Fire Station 5, 211 McNaughten Road, Fire Station 15, 1800 East Livingston Avenue, and Fire Station 26, 5333 Fisher Road. The current roofs are approximately thirty years old and have been leaking for the last several months. The renovations will consist of the replacement of the existing roofs with granular-textured roofs of modified bitumen asphalt. The contractor has one hundred twenty days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.
Formal proposals were solicited on September 1, 2004. Seven firms submitted proposals on September 28, 2004 as follows: (1 MBE*, 1 FBE**).
K & W Roofing, Inc. $372,418.00
VEC Systems $418,550.00
Field & Associates, Inc. $426,118.00
**Kromer-States Roofing Co. $428,000.00
MB Roofing $442,000.00
*Smith Roofing, Ltd. $452,000.00
BK General Contractors, Inc. $465,000.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, K & W Roofing Inc.
Emergency action is requested so that the contractor will be able to complete as much of this project as possible before inclement weather.
Fiscal Impact: The Fire Division budgeted $600,000 in the 2004 Capital Improvement Budget for roof renovations. This ordinance authorizes an expenditure of $372,418.00.
K & W Roofing, Inc. Contract Compliance Number 31-1606825.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with K & W Roofing, Inc., for the renovation of the roofs at Fire Stations 4, 5, 15, and 26, to authorize the expenditure of $372,418.00 from the Safety Voted Bond Fund, and to declare an emergency. ($372,418.00)
Body
WHEREAS, the roofs at Fire Stations 4, 5, 15, and 26 are in disrepair and in need of replacement, and
WHEREAS, formal competitive bids were advertised and received by the Facilities Management Division for the renovation of the roofs at Fire Stations 4, 5, 15, and 26, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by K & W Roofing, Inc. as the most responsive and responsible bidder, and
WHEREAS; an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with K & W Roofing, Inc. for roof renovations at Fire Stations 4, 5, 15, and 26, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with K & W Roofing, Inc. for the renovation of the roofs at Fire Station 4, 3030 Winchester Pike, Fire Station 5, 211 McNaughten Road, Fire Station 15, 1800 East Livingston Avenue, and Fire Station 26, 5333 Fisher Road.
SECTION 2. That the expenditure of $372,418.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $372,418.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.