Explanation
Background:
This ordinance will enable the Director of Recreation and Parks to accept grants, enter into agreements with the State of Ohio-Department of Natural Resources- and provide for the appropriation of said funds to the Recreation and Parks Grant Fund. Funding has been awarded to make improvements to Alum Creek Bikeway. Grant monies will be used to provide a new asphalt trail along Alum Creek Bikeway. The target completion date for this project is December 31, 2006. This ordinace is submitted as an emergency to allow the financial trasaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also necessary to have funding available for necessary expenditures.
Bids were received by the Recreation and Parks Department on May2, 2006, for the Alum Creek Trail: I-670 Connector, as follows:
Status Amount
Columbus Asphalt Majority $414,682.63
McDaniels Construction MBE $421,727.00
Project includes clearing, grading, concrete, drainage structures, asphalt, and seeding.
The Contract Compliance Number for Columbus Asphalt is #31-0857095.
A contingency amount of $40,000.00 is being included in this project.
Emergency legislation is necessary to enable continuation of greenways plan.
Fiscal Impact:
$306,682.63 is required and budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this contract. $148,000 in grant funding will be used for the improvements to Alum Creek Bikeway. The fiscal impact of this ordinance will be to reduce the Recreation and Parks Grant Fund's unappropriated balance by $148,000. The expenditure of $148,000.00 is budgeted in the Recreation and Parks Grant Fund.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Columbus Asphalt for the Alum Creek Trail: I-670 Connector, to authorize the expenditure of $306,682.63 from the Voted 1999/2004 Parks and Recreation Bond Fund, to accept and appropriate grant funds in the amount of $148,000, to authorize the expenditure of $148,000 from the Recreation and Park's Grant fund, and to declare an emergency. ($454,682.63)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May2, 2006, and the contract for the Alum Creek Trail: I-670 Connector will be awarded on the basis of the lowest and best responsive and responsible bidder; now, therefore
WHEREAS, the State of Ohio-Department of Natural Resources, have awarded the City of Columbus, Recreation and Parks Department, a grant for improvements to Alum Creek Bikeway; and
WHEREAS, it is necessary to accept said grant and appropriate said funds; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to enable continuation of greenways plan; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Columbus Asphalt for the Alum Creek Trail: I-670 Connector, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to accept grants in the amount of $148,000.00 and enter into contracts with the State of Ohio-Department of Natural Resources-, for improvements to Alum Creek Bikeway.
Section 3. That from the unappropriated monies in the Recreation and Parks Grant Fund No. 286, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $148,000.00 is appropriated to the Recreation and parks Department, Department No. 51-01, as follows:
Fund Type: Grant, Dept No. 51-01; Fund No. 286; Grant No. 516033; Obj Lvl 3 6621; OCA code 516033, Amount $148,000
Section 4. That the expenditure of $306,682.63, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Fund Project No. Object Level 3 OCA Code Amount
Greenways 510316 6621 644526 $306,682.63
Section 5. That the expenditure of $148,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 286, Dept. 51-01, as follows, to pay the cost thereof.
Fund Grant No. Object Level 3 OCA Code Amount
286 516033 6621 616033 $148,000.00
Section 6. That the monies in the foregoing Section 5 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 7. That for the purpose of paying for any contingencies which may occur during this project, the amount of $40,000.00 has been included in Section 4, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.