Explanation
Background:
The Public Service Department, Transportation Division, completed the construction of the Hard Road Phase B Improvement project in 2006. This project consisted of constructing a new railroad bridge, street lighting, traffic signals, storm sewers, waterlines, pavement, curbs, sidewalks, bikelanes, and limiting safety hazards and congestion in the vicinity of three schools. The project limits were Smoky Row Road to the west and Linworth Road to the east. The original $10,698,604.79 construction contract with Trucco Construction Company (CC # 31-1293605, expires 9/15/08) was authorized by Ordinance 0784-2003 and passed by City Council on May 19, 2003. This contract was modified and increased by $200,000.00 to cover the cost of the construction delays caused by untimely utility relocations as authorized by Ordinance 1373-2004 passed by City Council on July 19, 2004. It was later modified by Ordinance 1924-2005 for the amount of $711,112.12 to provide for changes in construction necessitated by actual field conditions. The contract was further modified by Ordinance 0829-2007 for the amount of $925,000.00 on July 23, 2007 where contracted pay items did not exist and for quantity overruns.
The need now exists to further modify and increase this contract by $308,397.38 to adjust final quantities for underruns and overruns of existing contract items necessitated by actual construction and field conditions. The total amount of $314,397.38 amount also includes $6,000.00 for construction inspection. This action resolves all contractual issues and will enable the contract to be closed. This completes a 1.5 mile five-lane improvement providing the citizens of northwest Columbus with a new vehiclular, bike and pedestrian facility.
Fiscal Impact: It is anticipated that as much as $251,517.90 of this modification is eligible for reimbursement by the Ohio Department of Transportation (Federal share). The city is responsible for the remainder of the amount or $62,879.48; this amount is budgeted in the 2008 Transportation CIB and available within the Voted 1995, 1999, 2004 Streets and Highways Fund. This ordinance transfers the City share to the Hard Road grant within the Federal State Highway Engineering Fund. The ordinance then appropriates the $314,397.38 within the Federal State Highway Engineering Fund and Authorizes the expenditure of $314,397.38 from this Fund.
Emergency action is requested to allow the city to pay the contractor for work that has been completed.
Title
To authorize the Public Service Director to modify and increase the existing construction contract with Trucco Construction Company, Incorporated, for the construction of the Hard Road Phase B Improvement project; to authorize the City Auditor to transfer the City's share of $62,879.48 within and from the Voted 1995, 1999, 2004 Streets and Highways Fund to the Federal State Highway Engineering Fund; to appropriate $314,397.38 within the Federal State Highway Engineering Fund; to authorize the expenditure of $314,397.38 from the Federal State Highway Engineering Fund for the Transportation Division; and to declare an emergency ($314,397.38).
Body
WHEREAS, the Transportation Division is in contract with Trucco Construction Company in the Hard Road Phase B Improvement project; and
WHEREAS, the need now exists to further modify and increase this contract by $308,397.38 to provide for final quantities for underruns and overruns of existing contract items necessitated by actual construction and field conditions; and
WHEREAS, it is necessary to increase construction inspection funding in the amount of $6,000.00; and
WHEREAS, it is necessary to transfer and appropriate funds for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be modified and increased immediately to pay for construction costs above and beyond the original contract amount, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to modify and increase contract number EA039195, with Trucco Construction Company, Incorporated, 3046 Home Road, Powell, Ohio 43065 for construction of the Hard Road Phase B Improvement project in the amount of $308,397.38 and provide additional construction inspection funding in the amount of $6,000.00 for the Transportation Division in accordance with the documents on file with the City Engineer, which are hereby approved.
SECTION 2. That the transfer of $62,879.48 within Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
project # / project / Object Level One Code/Object Level Three Code / OCA Code/Amount
530208 / Federal/State Match / 06/6600 / 644385 / $62,879.48
TRANSFER TO:
project # / project / Object Level One/Object Level Three Code / OCA Code/ Amount
530208 / Federal/State Match / 10/5501 / 644385 / $62,879.48
SECTION 3. That the transfer of $62,879.48 between Funds be and hereby is authorized as follows for Department No. 59-09, the Transportation Division as follows:
TRANSFER FROM:
fund / project # / project / Object Level One Code/Object Level Three Code / OCA Code / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $62,879.48
Total Transfer From: $62,879.48
TRANSFER TO:
fund / grant# / grant / Object Level One Code/Object Level Three Code / OCA Code/ Amount
765 / 561001 / Hard Road Phase B / 06/0886 / 561001 / $62,879.48
Total Transfer To: $62,879.48
SECTION 4. That from the unappropriated monies in the Federal State Highway Engineering Fund, Fund 765, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $314,397.38 be and hereby is appropriated to the Transportation Division, Department No. 59-09 as follows:
Grant / O.L. 01/03 /OCA / Amount
561001 / 06/6631 / 561001 / $308,397.38
561001 / 06/6687 / 561001 / $6,000.00
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That for the purpose of paying the cost of the contract modification and inspection the sum of $314,397.38, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Federal State Highway Engineering Fund, Fund 765, Department No. 59-09, Transportation Division as follows:
Grant / O.L. 01/03 /OCA / Amount
561001 / 06/6631 / 561001 / $308,397.38
561001 / 06/6687 / 561001 / $6,000.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.