Explanation
Background: The Purchasing Office established a Universal Term Contract FL-002947 with Textron Golf Turf and Specialty Products for the option to lease golf cars effective January 1, 2006 through December 31, 2011. Under the terms and conditions of the contract, the City annually renews and funds the lease. All items will be obtained in accordance with the existing contract. This is the fourth year of a staggered multi-year contract. 433 regular riding cars plus 7 disabled golfer riding cars are leased for all of Columbus' seven (7) Municipal Golf Courses - Airport, Mentel Memorial, Champions, Raymond, Turnberry, Walnut Hill and Wilson Road. 65.6% of each rental is retained by the City and 34.4% is paid to Textron Golf Turf and Specialty Products. Under the terms of the lease, Textron Golf Turf and Specialty Products also maintains the riding cars. This ordinance will enable the Finance and Management Director to establish a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2010 to lease golf cars at the Columbus Municipal Golf Courses.
The contract compliance number for Textron Golf Turf and Specialty Products is 05-0315468 with a November 16, 2009 expiration date.
Emergency legislation is requested in order to assure timely processing of Textron's payments which is their portion of the revenues.
Fiscal Impact: $400,000.00 is required and budgeted in the Golf Course Operations Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Finance and Management Director to establish a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2010 for golf cars in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $400,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Purchasing Office established UTC Number FL-002947 with Textron Golf Turf and Specialty Products for the option to lease riding golf cars; and
WHEREAS, this is the fourth year of a staggered multi-year contract which is effective through December 31, 2011; and
WHEREAS, 433 regular riding cars plus 7 disabled golfer riding cars are leased for all of Columbus' seven (7) Municipal Golf Courses - Airport, Mentel Memorial, Champions, Raymond, Turnberry, Walnut Hill and Wilson Road; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to execute said purchase order to assure timely processing of Textron's payments; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The the Director of Finance and Management be and he is hereby authorized and directed to establish a purchase order with Textron Golf Turf and Specialty Products in order to provide adequate funding of the lease through March 1, 2010 for golf cars for the Recreation and Parks Department in accordance with the terms and conditions of the Universal Term Contract.
Section 2. That the expenditure of $400,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund, Department Number 51-03, Fund Number 284, as follows, to pay the cost thereof.
Fund Type Department Object Level 3 OCA Code Amount
284 51-03 3305 516021 $70,000.00
284 51-03 3305 516062 $75,000.00
284 51-03 3305 516104 $75,000.00
284 51-03 3305 516146 $20,000.00
284 51-03 3305 516187 $70,000.00
284 51-03 3305 516229 $20,000.00
284 51-03 3305 516310 $70,000.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.