Explanation
1. BACKGROUND: Ordinance No. 0556-2017 passed Columbus City Council on April 3, 2017 authorizing the Public Utilities Director to enter into a construction contract with Conie Construction Co. for the 2017 Water Main Repairs Project, Division of Water Contract No. 2186.
Purchase Order Number PO060634 was established with Conie Construction Co. The purchase order was mistakenly cancelled although services for this project are not complete.
Therefore, the Department of Public Utilities, Division of Water requests that funds be re-established in the amount of $189,366.33 to pay for expenditures covered by the original ordinance and contract for this project.
2. CONTRACT COMPLIANCE INFO: 31-0800904 (expires 2/6/21, Majority, DAX #004320)
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to expeditiously pay an outstanding invoice.
4. FISCAL IMPACT: This expenditure is contingent upon the proceeds from the October 2019 Bond Sale under Ordinance No. 2246-2019. A transfer of funds within the Water G.O. Bonds Fund and an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to re-establish funds needed for the 2017 Water Main Repairs Project; to authorize a transfer within and an expenditure of up to $189,366.33 within the Water General Obligations Bond Fund; for the Division of Water; to amend the 2019 Capital Improvements Budget; and to declare an emergency. ($189,366.33)
Body
WHEREAS, Ordinance No. 0556-2017 was passed by Columbus City Council on April 3, 2017 authorizing the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2017 Water Main Repairs Project, Division of Water Contract No. 2186; and
WHEREAS, the balance of Purchase Order PO060634 for the aforementioned project was mistakenly cancelled; and
WHEREAS, re-establishment of funds is needed for the aforementioned project to complete the work within the construction contract; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to re-establish the a Purchase Order mistakenly cancelled within the Water General Obligations Bond Fund, for the 2017 Water Main Repairs Project; in an emergency manner in order to expeditiously pay an outstanding invoice, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $189,366.33 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 2. That the 2019 Capital Improvements Budget is hereby in Fund 6006 - Water G.O. Bonds Fund, amended as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690493-100001 (NEW) | PAWP Auto. Upgrade - 2019 | $1,675,000 | $1,485,634 | -$189,366
P690521-100005 (NEW) | 2017 Water Main Repairs | $0 | $189,366 | +$189,366
SECTION 3. That the expenditure of $189,366.33 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.