Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for Motorola Radios, Parts, Maintenance and Services with Motorola Solutions, Inc. from State of Ohio Contract STS073, Schedule 573077. These two-way radios, parts and services are used City wide. This contract was negotiated by the State of Ohio. The Purchasing Office has determined the State of Ohio cooperative contract to be the most cost-effective method of obtaining the needed parts and services.
Ordinance Number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinance asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio STS073 Schedule 573077, until the contract expires on June 30, 2023.
Motorola Solutions, Inc., CC# 007169 expires 7/1/2023, All items and services
Total Estimated Annual Expenditure: $1,700,000.00 City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Motorola equipment is a vital component in the operation of the city’s daily business.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to establish purchase orders for Motorola Radios, Parts, Maintenance and Services with Motorola Solutions, Inc. from State of Ohio Contract STS073, Schedule 573077, and to declare an emergency.
Body
WHEREAS, the State of Ohio STS073 Schedule, 573077 will provide for the purchase of Motorola two-way radios, parts and services used City wide; and,
WHEREAS, the Purchasing Office has deemed Ohio Department of Administrative Services Contract STS073 the most cost effective source for two-way radios; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, on behalf of various city agencies, in that it is immediately necessary to authorize theDirector to establish purchase orders from STS073 because Motorola equipment is a vital component in the operation of the city’s daily business., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders for Motorola Radios, Parts, Maintenance and Services with Motorola Solutions, Inc., in accordance with STS073 for a term of approximately two years, expiring June 30, 2023 with the option to renew should the contract remain available, as follows:
Motorola Solutions, Inc., all items and services.
SECTION 2. That City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.