Explanation
Background:-
Bids were received by the Recreation and Parks Department on June 10th, 2003, for Hoover mudflats boardwalk development Project, as follows:
Status Amount
Pro Con Construction Majority $148,550.00
Wayne Builders Majority $158,200.00
Central Ohio Builders Majority $254,620.00
Shaw and Holter Majority $260,392.00
Bale Contracting FBE $267,700.00
McDaniels Construction MBE $286,711.00
-Project includes a base bid for the installation of 1000' of boardwalk and railing, concrete walk, concrete headwall, grading and seeding. In addition to base bid an additional 752' of boardwalk and railing has been added to contract based on unit cost provided in contractor's proposal.
-$127,464.00 has been added to this contract as stated above for an additional 752' of boardwalk based on unit cost provided in proposal. Unit cost in proposal is $2,712 for the installation of each 16' of boardwalk and railing, with 6"X6" concrete piers.
-The Contract Compliance Number for Pro Con Construction, is #31-1701026
-A contingency amount of $22,500.00 is being included in this project.
-The approximate cost of Recreation and Parks staff time on this project is $10,000.00 (02-032).
-Emergency action is necessary as project must be worked on during September through October time frame when water level is low.
Fiscal Impact:
-$147,500.00 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract
-$161,014.00 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pro Con Professional Construction Services for the Hoover reservoir mudflats boardwalk development, to authorize the expenditure of $308,514.00 from various funds, and to declare an emergency. ($308,514.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 10th 2003, and the contract for the Hoover reservoir mudflats boardwalk Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the time frame of this project; this project must be completed during fall months when water level is low.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pro Con Construction, for the Hoover Mudflats Boardwalk Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $147,500.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund, as follows:
-Fund type.; grant, Dept. No.; 51-01, Fund No.;286, Grant No.; 513025, Object Level 3.; 6621,OCA Code.; 513025, Amount.; $25,000.00
-Fund type.; grant, Dept. No.; 51-01, Fund No.;286, Grant No.; 512020, Object Level 3.; 6621, OCA Code.; 512020,Amount.; $100,000.00
-Fund type.; grant, Dept. No.; 51-01, Fund No.;291, Grant No.; 513020, Object Level 3.; 6621, OCA Code.; 513020,Amount.; $12,500.00
-Fund type.; grant, Dept. No.; 51-01, Fund No.;291, Grant No.; 512009, Object Level 3.; 6621, OCA Code.; 512009,Amount.; $10,000.00
SECTION 3. That the expenditure of $161,014.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund, as follows:
-Fund type.;Cap Proj, Dept. No.; 51-01, Fund No.; 702, Project No.; 510017, Object Level 3.; 6621, OCA Code; 644526, Amount; $151,014.00
-Fund type.;Cap Proj, Dept. No.; 51-01, Fund No.; 702, Project No.; 510017, Object Level 3.; 6680, OCA Code; 644526, Amount; $10,000.00
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $22,500.00 has been included in Section 3, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.