Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company, in the amount of $552,535.78 for Phase 2 of the Street Lighting Circuit Program Contract for the Division of Power and Water (Power).
This project consists of maintenance and repair of various components of street lighting circuits 2, 15, 28, 46, 68, 73, 84, 86, and 163. The project involves replacement of overhead and underground conductors with associated materials, including but not limited to, lights, wire racks, spools, conductors, pins, fuse kits, and all other materials necessary to restore street lighting circuits to meet City of Columbus most current specifications. The existing components on these circuits are old and deteriorated. Due to the age of the system, there are frequent light outages. Rehabilitation of these circuits will enhance the safety of the residents and their property.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on December 21, 2011. Bids were received from: U.S. Utility Contractor Company - $552,535.78; Xtreme Powerline Construction - $52,013,735,334.24 (The contractor inadvertently placed their extended total costs in the unit cost column. The calculation is based on the unit price for each item.); Thayer Power. - $602,961.12; American Lighting - $689,306.51; Complete General - $712,689.60; and Jess Howard - $765,618.99.
The lowest and best bid was from U.S. Utility Contractor Company in the amount of $552,535.78. Their Contract Compliance Number is 34-1606689 (expires 01/13/14, FBE). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
3. FISCAL IMPACT There is sufficient cash and authority for these expenditures.
Title
To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractor Company for Phase 2 of the Street Lighting Circuit Program; and to authorize the expenditures of $552,535.78 within the Electricity G. O. Bonds Fund for the Division of Power and Water (Power). ($552,535.78)
Body
WHEREAS, six bids for Phase 2 of the Street Lighting Circuit Program Contract were received and publicly opened in the offices of the Director of Public Utilities on December 21, 2011; and
WHEREAS, the lowest and best bid was from U.S. Utility Contractor Company in the amount of $552,535.78; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for Phase 2 of the Street Lighting Circuit Program Contract; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for Phase 2 of the Street Lighting Circuit Program Contract with the lowest and best bidder, U.S. Utility Contractor Company, 3115 East 17th Avenue, Columbus, Ohio 43219; in an amount not to exceed $552,535.78; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water (Power).
SECTION 2. That the expenditure of $552,535.78 is hereby authorized for Phase 2 of the Street Lighting Circuit Program within the Electricity G.O. Bonds Fund, Fund No. 553, Division 60-07, Object Level Three 6625 as follows:
Project Number | Project Name | OCA Code | Amount
670004-100002 | SL Circuit 02 | 534002 | $96,291.93
670004-100015 | SL Circuit 15 | 534015 | $42,564.01
670004-100028 | SL Circuit 28 | 534028 | $15,794.62
670004-100046 | SL Circuit 46 | 534046 | $64,087.08
670004-100068 | SL Circuit 68 | 534068 | $58,532.65
670004-100073 | SL Circuit 73 | 534073 | $39,195.24
670004-100084 | SL Circuit 84 | 534084 | $129,717.91
670004-100086 | SL Circuit 86 | 534086 | $43,440.92
670004-100163 | SL Circuit 163 | 534163 | $62,911.42
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.